Recruitment and HR Administrator Role

4 weeks ago

Harrow, United Kingdom Whitefriars School Full time

Reports to: Head of HR

The post holder is responsible for providing recruitment and HR administrative support to the HR Team to ensure the smooth running of the School's HR function.

Lead and manage on recruitment campaigns throughout the recruitment process from start to finish. Compiling and uploading recruitment adverts to relevant recruitment portals. Collating applications for shortlisting and organising interviews / selection days including liaison with panel members. Collect all ID documents and process all pre-employment checks, DBS, police checks, obtaining references any other pre-employment checks. Process and calculate part-time and TTO salaries and contractual documents on the payroll portal and SIMS. Check and amend Job Descriptions/specifications to ensure consistency and format/layout changes. Ensure all contracts and salary assessment letters are correct before documents are to staff and to ensure copies and are signed and retained on staff HR files. Assist with the induction of new starters in accordance with the Induction Policy. Liaise with line managers regarding probationary reviews for support staff in accordance with the Probation Policy. Create and maintain staff records on SIMS and the external HR provider portal on a daily basis. Including updating data required by the workforce census on SIMS. Create and maintain HR files, ensuring that all necessary documentation is filed and correct in accordance with GDPR and relevant policies. Distribute annual statements of salaries for staff. Assist in the maintenance of the Single Central Record and ensure all HR data systems are kept up to date.

Administer the discretionary leave of absence and sickness absence system including submitting requests for approval, notifying staff of decisions and recording leave taken on SIMs and HR/Payroll portal. Keep an accurate record of annual leave for year-round staff: entitlement and leave taken. Process overtime claims and liaise with our external payroll provider in this regard. Issue privacy notices to staff and administer photo consents at the beginning of the academic year. Process changes to employment contracts and ensure all required documentation is completed and retained on HR files. Assist with administration of the annual appraisal cycle as required.

Provide routine HR support to employees and line managers, responding to questions about policies and procedures in an efficient manner, referring matters to the Head of HR and/or externa HR Advisers as necessary. Provide administrative support for HR processes e.g. for disciplinary, grievance sickness and capability procedures. Take notes of minutes at formal meetings. Liaise with Occupational Health and process health questionnaires for new starters as per the recruitment process. Arrange HR meeting appointments and meetings as and when required. Ensure HR matters are conducted in accordance with the Federation's HR Policies. To seek guidance from the Head of HR as and when required. To undertake job related training as required. To read, understand and adhere to school policies. Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, and HR matters reporting all concerns to an appropriate person. The post holder will be expected to cover for and support other administration staff in order to manage the varying demands and deadlines within the school office. To carry out other duties, commensurate with the post, necessary for the smooth running of the school as required by the Head of HR.

  • Recruitment and HR Administrator Role

    4 weeks ago

    Harrow, United Kingdom Whitefriars School Part time

    Reports to: Head of HRThe post holder is responsible for providing recruitment and HR administrative support to the HR Team to ensure the smooth running of the School’s HR function. Lead and manage on recruitment campaigns throughout the recruitment process from start to finish. Compiling and uploading recruitment adverts to relevant recruitment portals....

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