Collective Operations, Officer

3 weeks ago

London, Greater London, United Kingdom State Street Full time

Who we are looking for

An excellent opportunity has arisen to join our Collective Operations Team at Officer level. You will be responsible for supporting and managing the CIS placement, Settlement and administration of collective assets for the client.

Why this role is important to us

Collective Operations (COPS) are responsible for ensuring all CIS orders generated from fund managers (both clients internal range of funds and some external clients), are successfully placed in a timely and accurate basis, for the relevant dealing cut-off point, and are subsequently processed for confirmation and settlement within deadlines.

What you will be responsible for

  • Oversight and exception management across all processes following auto-routed Aladdin CIS orders, to Transfer Agents
  • Placement of CIS orders to facilitate deal execution with Transfer Agents, utilizing Aladdin functionality, or alternative manual methods as necessary
  • Investigation and resolution of deal discrepancies, including monitoring and clearing of reconciliation breaks daily
  • Confirmation of CIS orders within Aladdin and enable settlement processes to follow
  • Play a lead role in the co-ordination of all Collective Investment Scheme elements of a project lifecycle through to implementation
  • Supports the change process of Collective Investment Schemes throughout the various stages of development, testing & implementation
  • Document current processes with the ability to make recommended changes based on an analytical review
  • Enable the set-up of new CIS as requested from fund management teams on internal systems and matrices, and externally with Transfer Agents and Custodians
  • Provide an exceptional level of service to all internal and external stakeholders
  • Adhere to risk and control framework
  • Adhere to and review procedures
  • Ensure all relevant transactions are processed within deadlines
  • Contribute to management information statistics
  • Identify and propose solutions for process improvements
  • Ad-hoc support to Manager and team members

Key Skills

  • Previous financial services experience in Asset Management Operation
  • Excellent attention to detail, working to high levels of accuracy
  • Organized and logical approach to working
  • Ability to work effectively under pressure and adhere to variable deadlines, managing
  • competing priorities
  • Proactive approach
  • Must be able to use initiative to both resolve issues and identify long term solutions
  • Controls orientated thinking
  • Excellent communication skills, with personnel at all levels
  • Approachable and helpful with good interpersonal skills
  • Managing Team so must be team player, assisting colleagues where possible
  • PC literate – Word, Excel, PowerPoint

Education & Preferred Qualifications
A desire to understand financial markets, to keep abreast of developments and to attain and
maintain a high level of professional competence in investment management and an Understanding / Experience or knowledge of:

  • Order Management System's i.e. Calastone, Fund Connect or similar
  • Swift messages relating to Collective Investment Schemes
  • Custody / Accounting requirements and dependencies.
  • Data management
  • Transfer Agent.
  • Alternative Assets
  • (BRS) Aladdin
  • About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You'll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

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