Senior Administrator

2 weeks ago

Birmingham, Birmingham, United Kingdom University of Birmingham Full time

Hours: Part Time (21.6 working hours per week)

Contract Type: Fixed Term contract up to August 2025

The Institute of Clinical Sciences is one of eight Institutes in the College of Medical and Dental Sciences. The Institute co-ordinates teaching and student engagement activity, equips students with the skills to deliver outstanding healthcare and carry out life-changing medical research. It has a major role in the delivery of teaching a large undergraduate student base and a significant volume of postgraduate research and taught activity.

Duties include day-to-day management and administration of all non-research accounts, approval of requisitions and coordination of journals and recharges, handling of large numbers of non-pay expense claims (student claims), maintenance of records and audit trails to support sound budget management and audit compliance, including some first-line investigations and corrections.

The post-holder is a key contact in the Institute for compliance with University financial regulations, proactively identifying training needs and supporting education and compliance. The post-holder provides administrative leadership for the non-research contracts management process in the Institute.

Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant work experience evidencing the skills and ability to undertake the role.

Minimum of grade C/4 in Mathematics and English at GCSE or equivalent. Experience of managing budgets and analysing data and of working in an administrative role in a fast-paced and complex environment. They will be able to work with a diverse range of stakeholders courteously, diplomatically and confidentially and will have excellent organisational and IT skills.

Main Duties

  • You will be able to deal with complex systems and procedures and will be expected to offer advice on these, including deciding on the response to more complex queries.
  • You will be expected to exercise your judgment on the answer to queries or on the direction of work within parameters set by your manager. On a day to day basis you will be expected to resolve more complex queries without necessarily referring to your manager.
  • If you have a supervisory role, you will line manage your staff taking responsibility for co-ordinating and prioritising the work of others. If not in a supervisory role you will still be expected to act as a role model and coach members of the team.

Required Knowledge, Skills, Qualifications, Experience

  • Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant work experience evidencing the skills and ability to undertake the role.
  • Minimum of grade C/4 in Mathematics and English at GCSE or equivalent.
  • Experience of managing budgets and analysing data, within a financial or HE/NHS environment.

Informal enquiries to Jo Dalton-Knight, Operations Manager

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button.

Valuing excellence, sustaining investment

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

£28,397 to £30,210 full time starting salary range, with potential progression once in post to £33,938. Grade: 5

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