Executive Assistant

1 month ago


Oldham, Oldham, United Kingdom Page Personnel Full time

We are seeking an Executive Assistant to provide comprehensive support within a not-for-profit sector, in the Secretarial & Business Support department. This temporary role is based in Oldham and requires a candidate who is experienced, detail-oriented and has excellent problem-solving skills.

Client Details

The company is a not-for-profit that operates within the education sector.

Description

  • Provide administrative support to the Secretarial & Business Support team
  • Coordinate and schedule meetings
  • Provide proactive, reliable, efficient, and digitally advanced support service for several corporate governance groups (including but not limited to the Board sub-committees, industry partner steering committees, and Executive Directors Business meetings).
  • Ensure timely agenda setting, liaising with chairs, presenters, members, and attendees.
  • Maintain and update database systems with high accuracy.
  • Ensure timely distribution of agendas and meeting materials - preparing meeting packs, collating reports, and distributing documents to governance group members in advance of meetings.
  • Book venues, manage room booking and coordination, catering for meetings when requested along with online bookings, negotiating with colleagues to ensure all bookings are completed.
  • Prepare minutes for meetings.
  • Assist in the preparation of regularly scheduled reports
  • Deliver excellent customer service to both internal and external stakeholders.

Profile

A successful EA should have:

  • High level of knowledge or experience in administrative procedures and tooling, managing teams, and demanding deadlines
  • Proficient in MS Office suite
  • Significant experience in servicing formal Boards/Committees (including agenda writing and minute taking) and supporting corporate governance processes.
  • Excellent verbal and written communication skills
  • Ability to work well in a team and independently
  • A positive attitude and a strong work ethic

Job Offer

  • 35,000 salary
  • Temporary position for 1 month - potential for extension or permanent positions
  • Oldham location
  • Full-time hours
  • Free parking on-site


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