Senior Executive Assistant

Found in: beBee jobs GB - 2 weeks ago

Tottenham, Greater London, United Kingdom AKTON Resourcing Ltd Full time

Senior Executive Assistant

Haringey

27/hr

Start date:
ASAP


AKTON Recruitment is working closely with the local authorities and we are looking for a Senior Executive Assistant in the Haringey area month contract.


Role Purpose

To provide professional and proactive diary, administrative and operational support to the Director of Children's Services and manage the Children's Services Business Unit.


Main Responsibilities

  • Manage the diary of the Director Of Children's Services (and/or Assistant Directors), working closely with them and the other Executive Assistants in Children's Services to ensure they make the best use of their time.
  • Manage meetings, including organising venues and refreshments, liaising with attendees, planning agendas, taking notes and chasing actions. This may include management team meetings and away days.
  • Be proactive - working with colleagues to set agendas in advance, ensuring the Director is well prepared for meetings with the right information, and prompted about important issues.
  • Be the first point of contact for the Director with residents, colleagues, councillors, other organisations including our regulators and dealing with complaints and sensitive issues courteously and helpfully. Coordinate responses and ensure they are high-quality and on time.
  • Support the Director to manage emails and correspondence, dealing with inboxes and redirecting enquiries.

Knowledge
Good understanding of the responsibilities and functions of local authorities
Knowledge of the council's priorities in the Borough Plan
Knowledge of effective budget management

Qualifications
Business and administration qualifications or training
Project management qualification

Skills
Ability to work with minimum supervision, prioritising workload and dealing with conflicting demands
Highly organised, able to forward plan, manage expectations and anticipate what is needed
Excellent written and verbal communication skills
Ability to influence and manage someone else's time
Good IT skills and competent using email and electronic systems

Experience
Experience of working with senior executives, managing diaries and dealing with correspondence
Experience of working with a variety of people including other teams and departments, politicians, residents and businesses

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