Personal assistant

4 weeks ago

London, Greater London, United Kingdom Hachette UK Full time

Closing date: 17th May 2024

Salary: Up to £35,000 dependent on experience (+bonus +benefits)

Location: The role will be based at our London office, Carmelite House, with a blend of in-office (3 days) and homeworking (2 days) per week.

Are you a multitasker with a love for literature? Join Hodder & Stoughton as a personal assistant

Hodder & Stoughton is a division of Hachette, one of the largest publishing groups in the UK, with 12 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds.

With over 150 years of ground-breaking publishing from book lovers, original thinkers and market leaders, our unwavering mission has been to publish the most compelling voices in every genre. We continue to find new ground, new audiences and new voices with every title we publish. We are passionate readers and believe in the power of words to change lives.

You will provide administrative and organisational support to the Managing Director of Hodder & Stoughton. In addition to managing the MD's diary and other administrative duties, the role will also include some editorial responsibilities such as reviewing proofs.

What you'll be doing

Booking and co-ordinating travelManaging the slides, agenda, and minutes for meetings Supporting MDs with office operations, reviewing and updating employee guidance notes, org charts and proceduresProcessing invoices and expensesArranging schedules for the London Book FairBooking author/agent lunches/dinners Who we're looking forThis role requires good communication, problem-solving and project-management skills, strong attention to detail and the ability to be flexible, adaptable and thrive in a fast-paced hybrid office environment.It would be equally suitable for someone wanting to get back into work after a career break as it would be for someone looking for their next role as a Personal Assistant. Significant office-based work experience, supporting a senior manager or team or bothDemonstrable experience of organising a complex administrative workload and juggling deadlines and prioritiesDiscrete and capable of dealing with commercially or personally sensitive information at the highest levelDemonstrable experience in communicating appropriately, unambiguously, and effectively with colleagues and third parties at a variety of levels, both verbally and in writingComplex diary management and travel itinerary experienceConfident in the use of key IT programmes and able to adapt to using new systems and processes with easeOutstanding interpersonal skillsWhat really matters is that you are calm and tactful, take initiative, enjoy a challenge, enjoy working with a wide variety of people and projects and take pride in improving processes. What we offer

Our staff are our greatest asset, and our benefits reflect this:

28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)Private medical insuranceGenerous pension schemesRent deposit loans2 community days per yearSummer hours (finishing at 1pm on Fridays during the summer months)Retail discounts through Hachette rewardsCycle to Work schemeEye care vouchersWide-ranging training libraryDevelopment programmes (including mentoring)Up to 70% off book purchasesA charity bookshelf12 Staff-led employee networks that are voluntary, including Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networksSeason ticket loansAnd much more Our commitment

Hachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.

If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.

Please state in your application that you found this role through Creative Access.

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit

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