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Assistant to the UK

3 months ago

Slough, Slough, United Kingdom UCB Full time

Make your mark for patients

We are looking for an Assistant to the UK & Ireland General Manager who is experienced, adaptable and innovative to join our team, based in our Slough campus, Berkshire, United Kingdom.

About the role

You will be responsible responsible for a wide range of administrative, communication, and leadership tasks. These include managing the General Manager's calendar, travel plans, and expense reports, handling incoming issues and concerns, and communicating effectively with stakeholders. also expected to provide leadership, build relationships, and contribute to special projects. Additionally, you will be responsible for animating and co-ordinating the UK & Ireland assistant community, including but not limited to organising meetings and events, providing onboarding support to newcomers, and facilitating communication and collaboration.

Who you'll work with

You will work closely with the UK & Ireland General Manager and other senior stakeholders within the business as well as other regional and global internal and external partners.

What you'll do

  • Complete a broad variety of administrative tasks, including calendar management, travel, expenses, agendas and minute taking.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the General Manager.
  • Provide smooth communication between the General Manager and stakeholders and work closely and effectively with the General Manager to keep him well informed of upcoming commitments and responsibilities.
  • Build relationships crucial to the success of the organization, manage and contribute to special projects for the General Manager, and prioritize conflicting needs.
  • Connect the dots between information learned from emails, staff meetings and other discussions, and develop insightful proposals and solutions.
  • Proactively schedule regularly established meetings, well in advance, on an annual basis, to secure time slots and meeting rooms, and in coordination with the UK & Ireland calendar.
  • Prepare meeting agendas, meeting minutes, required information, documents and files ; coordinates pre-reads and other meeting preparation materials.
  • Create purchase orders and manage invoicing process.
  • Act as a liaison between the UK & Ireland assistant community and the global UCB assistants community, representing the interests and concerns of the UK & Ireland assistants.

Interested? For this role we're looking for the following education, experience and skills

  • Bachelor's Degree.
  • Experience in a similar role working with senior stakeholders.
  • Ability to lead and take initiative on projects.
  • Excellent communication skills.

Are you ready to 'go beyond' to create value and make your mark for patients? If this sounds like you, then we would love to hear from you

About us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us?
At UCB, we don't just complete tasks, we create value. We aren't afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equitable opportunities to do their best work. We 'go beyond' to create value for our patients, and always with a human focus, whether that's on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. We do not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on EMEA- Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.