Executive Assistant

2 days ago

Tiverton, United Kingdom Phoenix Learning & Care Group Full time

Job Title: Executive Assistant

Job Location: Tiverton

Salary: £24,000 per year, based on working 3 days per week. Full Time Equivalent Salary of £40,000.

Contract Type: Permanent – Part Time


The right Executive Assistant can really transform a business. The CEO can’t make sure every minute of their day is spent developing the business if they’re worried about booking hotels and dealing with queries. The Chief Operating Officer can’t be focusing on making sure our settings run smoothly if they’re distracted by creating reports and presentations for meetings. The Chief Finance Officer can’t spend time developing our financial strategy if they have to worry about arranging meetings and answering sales emails. As an Executive Assistant, you’ll make sure they can focus on what they need to.


As an Executive Assistant at Phoenix, you can spend your time helping us be the great specialist education and care provider that we want to be.


If you’d like to play a key role in enabling our support teams provide exemplary support to our education and care settings, then apply today


A day in the life of an Executive Assistant will involve:

  • Providing high quality support to the Executive Directors allowing them to focus on delivering core strategic direction. This may vary from organising travel and accommodation, supporting with events and organising away days, and making purchases and processing invoices.
  • Organising, planning and preparing key business meetings alongside minute taking and action log maintenance. This includes collating reports and other key documentation in preparation for meetings or wider business reporting.
  • Administrative support, including the maintenance of key records and documents, mailboxes and other correspondence as required.
  • Ensuring guests are provided with a professional and welcome environment.
  • Providing coordination and administration for Data Protection / GDPR matters.


To be a successful Executive Assistant, you’ll need:

  • Experience supporting senior leaders in a similar role.
  • Great IT skills with the ability to confidently and competently collate reports within Excel, Word and PowerPoint, amongst other applications.
  • A keen eye for detail, with a high level of literacy.
  • A confident and positive personality.


In return for your time, you’ll get:

  • Holidays – You’ll get 28 days annual leave. You’ll also get an extra day off for your birthday after your first year with us. This will be pro-rata for part time hours.
  • Pension scheme – Our pension scheme is based on you paying in 5%, and us adding 3%.
  • Learning & Development Opportunities – We provide comprehensive learning opportunities for team members to develop themselves.
  • Discounts – You’ll have access to brilliant discounts through the Blue Light Card and our own employee benefits platform.
  • Wellbeing Support – Your wellbeing is always our priority. You’ll have access to mental health and wellbeing support. On top of this, our therapies team offers a monthly confidential check in clinic, and group reflective practice sessions.
  • Cycle2Work -The cycle to work scheme enables you to buy a bicycle at a discounted rate.
  • DBS – As this role required you to have an enhanced DBS carried out, we will cover this cost.


After 12 months service you’ll also be eligible for our Medicash scheme which covers a wide range of medical, health and wellbeing expenses (Including immediate access to a GP). You’ll get life assurance paid at x2 your annual salary.


Please note that as part of our safer recruitment processes, successful applicants will be subject to pre-employment checks including an enhanced disclosure and barring service (DBS) check, and online and social media checks, and reference validation.


At Phoenix Learning and Care, we pride ourselves on our diverse workforce, and ensuring we have an inclusive environment for all our team members. We remain committed to ensuring our teams can bring their true selves to work without risk or fear of discrimination.

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