Talent Acquisition Scheduler

3 weeks ago

City Of London, United Kingdom Intec Select Full time

Contract Recruitment Scheduler / Recruitment Administrator


  • 3 Month Contract (inside IR35)
  • London / Hybrid


Job Overview:

An excellent opportunity has arisen with a global SaaS company for a detail-oriented Recruitment Scheduler to support an established talent acquisition team during a period of growth. The Recruitment Scheduler will be responsible for coordinating interviews, managing candidate communications, and working closely with recruiters, hiring managers, and candidates to ensure a seamless recruitment process.


Role and Responsibilities:

  • Arrange phone, video, and in-person interviews with candidates and hiring teams, ensuring availability and timeliness
  • Point of contact for candidates throughout the interview process, providing updates, confirmations, and necessary details
  • Oversee the scheduling and rescheduling of interviews maintaining accurate calendars for recruiters and interview panels
  • Ensure interviewers have the necessary candidate resumes, interview guides, and other relevant documents
  • Provide candidates with all necessary details regarding interview format, location (if in-person), and virtual meeting links
  • Ensure all interview data and candidate information is accurately recorded in Applicant Tracking Systems (ATS)
  • Work closely with recruiters, hiring managers, and other internal stakeholders to align schedules and address any last-minute changes
  • Ensure a positive candidate experience by offering timely support and a clear flow of communication.
  • Assist with the coordination of recruitment-related events, such as job fairs and interview days.


Essential Skills and Experience:

  • 1-2 years of experience in recruitment coordination, talent acquisition, or a similar role
  • Proficiency in MS Office Suite (Outlook, Excel, Word), experience with Applicant Tracking Systems (ATS), and video conferencing tools e.g. Microsoft Teams, etc
  • Strong attention to detail with the ability to juggle multiple schedules and prioritize tasks in a fast-paced environment
  • Excellent verbal and written communication skills for candidate and internal stakeholder engagement
  • Ability to work efficiently, manage time effectively, and meet deadlines
  • Capable of resolving scheduling conflicts and adapting to last-minute changes
  • Strong interpersonal skills with the ability to work in a team-oriented environment

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