Legal Personal Assistant

2 weeks ago

London Area, United Kingdom Owen Reed Full time

Owen Reed is looking to recruit an strategic Legal PA to join a top law firm in Manchester.

Salary - Competitive + Bonus + Benefits

In day-to-day business as in life, conflict can be unavoidable. Our team of highly experienced dispute experts offers specialised, professional and strategic commercial advice when it matters most. Skilled in litigation, arbitration and alternative dispute resolution procedures such as mediation, our lawyers are committed to the client's best outcome.

Diary Management:

  • Ensure client meeting clashes do not occur
  • Partners/fee earners have all the required materials for their client meetings
  • Arrange meetings on behalf of partners/fee earners/clients
  • Ensure business travel information is entered into calendars
  • File management responsibilities - Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
  • Mailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordingly
  • Monitoring and being the gatekeeper to fee-earners' mailbox in their absence
  • Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
  • To undertake limited typing i.e urgent short documents (digital and non-digital dictation)
  • Proactive client liaison including take messages, pass on information and deal with simple queries
  • Pro-actively delegate work to the relevant secretarial resource e.g Document Production team, Practice Administration to ensure that PA time is maximised and the newly introduced model is being followed
  • Management and co-ordination of the Partners’ billing and financial requirements which includes:-

Proactive Billing and Credit Control:

  • Check InTapp time to ensure that partners / fee earners time recording is up to date – remind where necessary and remind Partners / senior associates of final billing day for the month end
  • Liaise with Billing for Partner WIP reports - run WIP reports, distribute to Partners and chase Partners for client matters numbers for printing billing guides and draft invoices
  • Check with Partners/senior associates to ensure that all matters they want to invoice have been billed
  • Build an understanding of each client's different billing requirements to ensure that invoices are not rejected
  • Prepare specific draft billing narratives where required
  • Prepare draft letters/emails to accompany sensitive invoices, thank you letters etc.
  • Submit invoices on behalf of Partners and respond to clients on billing issues
  • Build relationships with Client PAs/accounts departments to ensure that billing issues are resolved quickly

Marketing Support:

  • Photography
  • Liaise with Concierge to have new fee earner photos taken
  • Saving photos in correct house style and in appropriate Marketing filesite folders
  • Digital/Website
  • Uploading and updating content on the website including; creating lawyer profiles, blogs and briefing papers
  • Upload photography to fee earner profiles on the website
  • Upload files to the website to create links for hyperlinking in emails
  • Proof reading and hyperlinking keywords in the text to relevant target pages on all content added to the site
  • Bids
  • Collating and maintaining Master CVs for each fee-earner and sorting by partner, director and other grade
  • Updating bids credentials lists with matters from Chambers after each directories round
  • Credentials database – adding to it by practice and sector
  • Bidding library - adding to it by sector and sub-sector
  • Key information on Risk, Insurance, International and Financial

Business Development:

  • InterAction – management of fee earners' contact data including recording BD activities, updating marketing lists, assisting with pipeline/opportunity updates
  • Collating information for expressions of interests and credentials documents
  • Providing About Us documents
  • Organising conference calls on behalf of the fee earners
  • Organising transport, accommodation and related documentation for international travel as required - produce itinerary as appropriate
  • Assisting with workload of team members within practice group and across the firm as required
  • Any additional ad hoc tasks as required

Other:

  • Support with the opening of new clients with the firm's client onboarding platform, InTapp Intake.

Experience and Knowledge

  • Legal PA experience
  • Ability to liaise with Courts and Counsel
  • Experience of producing court bundles (hard copies and soft copies) to a high standard.
  • Time Recording
  • Excellent diary management, organisation and prioritisation skills
  • Communicate effectively and build good relationships with clients and staff within the firm
  • Must work well as part of a team
  • Competent, fast and accurate typist
  • Competent at producing legal documents to a high standard
  • Professional telephone manner and the ability to accurately record and pass on messages
  • Sound technical skills in the following areas: Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook
  • Proven document or case management skills
  • Proven experience of using a legal computerised finance system
  • Proven experience of using a Client Relationship Management system

  • Legal Personal Assistant

    2 weeks ago

    London Area, United Kingdom Ryder Reid Legal Full time

    Legal PA Opportunity – Law Firm | £40,000 + Benefits | Hybrid Working (3 days in-office, 2 WFH)We’re recruiting for a prestigious law firm in the heart of the city, seeking a skilled Legal PA with a strong background in supporting high-level executives.Key Responsibilities:- Heavy diary management, coordinating complex schedules- Handling corporate...

  • Legal Personal Assistant

    4 weeks ago

    London, United Kingdom Ryder Reid Legal Full time

    Job Description Job Title: Personal Assistant Location: Moorgate (London) Working Arrangement: Hybrid, 4 days in the office 1 WFH Salary: £49,000 to £51,000 depending on experience About the company: A notable US Law firm that provides legal services across various sectors including, corporate, finance, and litigation. Role overview: This is...

  • Legal Personal Assistant

    1 month ago

    london, United Kingdom Ryder Reid Legal Full time

    Job Title: Personal Assistant Location: Moorgate (London) Working Arrangement: Hybrid, 4 days in the office 1 WFH Salary: £49,000 to £51,000 depending on experience About the company: A notable US Law firm that provides legal services across various sectors including, corporate, finance, and litigation. Role overview: This is an exciting...

  • Legal Personal Assistant

    6 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **LEGAL PERSONAL ASSISTANT** This is an exciting opportunity to work for one of the largest owners of residential property in the UK as a Personal Assistant to the Head of Legal! **LEGAL PERSONAL ASSISTANT ROLE**: - Assisting the Head of Legal with a range of administrative duties including minute taking, collating, and formatting legal documentation,...

  • Legal Personal Assistant

    2 weeks ago

    London, United Kingdom Ryder Reid Legal Full time

    Legal PA Opportunity – Law Firm | £40,000 + Benefits | Hybrid Working (3 days in-office, 2 WFH)We’re recruiting for a prestigious law firm in the heart of the city, seeking a skilled Legal PA with a strong background in supporting high-level executives.Key Responsibilities:- Heavy diary management, coordinating complex schedules- Handling corporate...

  • Legal Personal Assistant

    2 weeks ago

    London, United Kingdom Ryder Reid Legal Full time

    Job Description Legal PA Opportunity – Law Firm | £40,000 + Benefits | Hybrid Working (3 days in-office, 2 WFH) We’re recruiting for a prestigious law firm in the heart of the city, seeking a skilled Legal PA with a strong background in supporting high-level executives. Key Responsibilities: - Heavy diary management, coordinating complex schedules -...

  • Legal Personal Assistant

    2 weeks ago

    London,, UK, United Kingdom Ryder Reid Legal Full time

    Legal PA Opportunity – Law Firm | £40,000 + Benefits | Hybrid Working (3 days in-office, 2 WFH)We’re recruiting for a prestigious law firm in the heart of the city, seeking a skilled Legal PA with a strong background in supporting high-level executives.Key Responsibilities:- Heavy diary management, coordinating complex schedules- Handling corporate...

  • Legal Personal Assistant

    2 weeks ago

    London, United Kingdom Ryder Reid Legal Full time

    Legal PA Opportunity – Law Firm | £40,000 + Benefits | Hybrid Working (3 days in-office, 2 WFH)We’re recruiting for a prestigious law firm in the heart of the city, seeking a skilled Legal PA with a strong background in supporting high-level executives.Key Responsibilities:- Heavy diary management, coordinating complex schedules- Handling corporate...

  • Legal Personal Assistant

    6 months ago

    London, United Kingdom Venn Group Full time

    Venn Group is working with a renowned broadcasting corporation to recruit for a Legal Personal Assistant on a 6 months interim contract. **Key responsibilities of the role**: - Provide PA and administrative support to two in-house Legal teams - Organise complex diaries for internal and external meetings - Book venues, travel and accommodation - Type and...

  • Personal Assistant to TV Personality

    2 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    Job Title: Personal Assistant to TV PersonalityAbout the Company: SORTED Personal Management is seeking a highly organized and efficient Personal Assistant to support one of our well-known TV personalities.Salary: £35,000 - £45,000 per annum, dependent on experienceJob Description:Our client requires a super-organized and highly efficient PA to assist with...

  • Legal Counsel

    4 weeks ago

    London Area, United Kingdom Montresor Legal Full time

    The Legal Counsel is responsible for supporting the corporate venture and transformation strategy to achieve better results. Supporting the legal team, the role is expected to support and manage all aspects of the fund’s legal operations, including investments, strategic partnerships and exits, whilst overseeing the fund’s governance, compliance and risk...

  • Legal Counsel

    1 month ago

    London Area, United Kingdom Montresor Legal Full time

    The Legal Counsel is responsible for supporting the corporate venture and transformation strategy to achieve better results. Supporting the legal team, the role is expected to support and manage all aspects of the fund’s legal operations, including investments, strategic partnerships and exits, whilst overseeing the fund’s governance, compliance and risk...

  • Personal Assistant to the Elite

    1 day ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Personal Assistant to the EliteSalary: £80,000 - £100,000 per annum (depending on experience)We are seeking a highly skilled and experienced Personal Assistant to join our team. As a key member of the principal's household staff, you will be responsible for managing the principal's personal and professional life, including scheduling appointments,...

  • Legal Personal Assistant

    1 month ago

    London, United Kingdom SC Staff and Consult Full time

    A super opportunity to join an international law firm in their superb new offices in the heart of the City (Liverpool Street/Moorgate area).Working for a small team of Partners you will be a real go to person managing their complex diaries and very busy inboxes!The Partners do a lot of travelling and are very focused on business development for both current...

  • Legal Support Assistant

    4 weeks ago

    Manchester Area, United Kingdom Douglas Scott Legal Recruitment Full time

    Exclusive RoleLegal Support Assistant/SecretaryManchesterGreat Salary and benefitsAre you ready to elevate your career in the legal sector? An ambitious and growing law firm in Manchester is seeking a dedicated Legal Assistant or Secretary to join their dynamic team. This role offers the chance to grow professionally while working alongside some of the most...

  • Legal Support Assistant

    3 weeks ago

    Manchester Area, United Kingdom Douglas Scott Legal Recruitment Full time

    Exclusive RoleLegal Support Assistant/SecretaryManchesterGreat Salary and benefitsAre you ready to elevate your career in the legal sector? An ambitious and growing law firm in Manchester is seeking a dedicated Legal Assistant or Secretary to join their dynamic team. This role offers the chance to grow professionally while working alongside some of the most...

  • Travelling Personal Assistant

    2 months ago

    London, United Kingdom SORTED Personal Management Full time

    Job Title: Travelling Personal AssistantLocation: London (Extensive travel required)Job Type: Full-timeReports to: Chief of StaffSalary: Competitive depending on experience   Job Summary:Travelling Personal Assistant will support the principal in all personal and professional matters whilst travelling.  Reporting directly to Chief of Staff, this role...

  • Legal Personal Assistant

    1 month ago

    london (city of london), United Kingdom SC Staff and Consult Full time

    A super opportunity to join an international law firm in their superb new offices in the heart of the City (Liverpool Street/Moorgate area).Working for a small team of Partners you will be a real go to person managing their complex diaries and very busy inboxes!The Partners do a lot of travelling and are very focused on business development for both current...

  • Legal Admin Assistant

    6 months ago

    London, United Kingdom LJ Legal Ltd Full time

    LJ Legal is a paralegal company looking for a legal admin assistant to join our expanding legal team. We specialise in contracts, civil matters, pre-action conduct, and employment law. Prior legal experience is always prioritised. Fluency in English and Russian languages is essential. The role might be suitable for students with limited hours of work (2 or 3...

  • Legal Counsel

    2 months ago

    London Area, United Kingdom HIA Legal Full time

    Position: GERMAN SPEAKING LEGAL COUNSELCracking opportunity with major global professional services firm - London OfficeOur client is looking for a talented, German speaking mid-senior level lawyer to join the London Office which is responsible for legal matters across the UK and Europe. This role provides the opportunity to undertake a varied commercial...