Recruitment Assistant

4 weeks ago

London Area, United Kingdom Slaughter and May Full time

ROLE OVERVIEW //

This is an exciting opportunity for a proactive, professional and detail-focused individual who is eager to support our talented workforce and be an integral part of our Recruitment team.


We are recruiting a Recruitment Assistant to work in the Recruitment team within the Human Resources (HR) department on a permanent basis. HR is responsible for supporting and developing the firm’s people to help drive and shape the future success of the firm.


The Recruitment team reports into the Head of Recruitment and is responsible for all new hires across the business services and legal groups, except for trainee solicitors and solicitor apprentices. The primary focus of this role will be to facilitate and support the team throughout the entire recruitment cycle. As a key member of the team, the successful candidate will play a pivotal role in delivering an efficient, proactive, and reliable recruitment service to our stakeholders.


Reporting to the Recruitment Manager, the successful candidate will collaborate closely with two Recruitment Advisers and a Recruitment Administrator, fostering a collaborative team environment that thrives on shared expertise and mutual support.


The HR department is led by our Chief People Officer and comprises the following - HR Advisory, Recruitment, Early Careers Recruitment, Early Careers Development, HR Systems and MI, Global Mobility, Reward and Benefits and Employee Relations.

KEY RESPONSIBILITIES //

The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm. Duties include:


Interview/offer process

  • Coordinating interviews and candidate assessments to ensure a positive candidate and interviewer experience.
  • Diary management and booking rooms.
  • Liaising with hiring managers, candidates and recruitment agencies on a daily basis.
  • Ensuring the Recruitment Advisers are regularly updated on the status of interview scheduling and escalating any queries or issues that may arise.
  • Drafting new joiner offer paperwork and contracts.
  • Adding joiners onto the pre-employment screening system.


On-boarding New Employees and Contractors

  • Supporting with the on-boarding process, inputting new joiner data into the HR system, conducting right to work checks and liaising with the HR Advisory team to organise inductions.
  • Initiating visa sponsorship processes and co-ordinating relocation support packages for overseas candidates.
  • Processing invoices and expenses for the team.
  • Attending weekly meetings to discuss upcoming new joiners or contractors and assist on any joiner queries/issues.


General

  • Taking an active role in the recruitment of junior-level roles, including CV screening and phone interviews.
  • Leading or supporting on various projects, including the 10,000 Black Interns programme and the ATS implementation.
  • Providing administrative support to the Recruitment team and on various ad hoc projects.
  • Proactively anticipating any needs or issues before they arise.
  • Attending and contributing to team meetings.
  • Maintaining the Recruitment intranet pages to ensure information remains accurate.
  • Maintaining the integrity of the data held on the system and in HR files in accordance with the firm’s data management policy.


CANDIDATE PROFILE //

Ideally, candidates applying for this position will already have experience working in recruitment or onboarding within a professional services environment. Requirements include:


  • Excellent administrative and organisational skills.
  • Excellent interpersonal and communication skills, written, spoken and presentational.
  • Excellent attention to detail and good use of grammar.
  • Proven ability to deal with confidential matters with discretion.
  • A willingness to provide feedback, share information and contribute ideas and suggestions as necessary.
  • Ability to build strong business relationships with internal and external clients and the resilience to deal with demanding individuals.
  • Active listening skills, demonstrating professionalism in all dealings.
  • Ability to accept instructions and guidance from different angles.
  • Strong ability to multi-task, keep calm under pressure and work to tight deadlines.
  • Intermediate level knowledge of Microsoft Office Packages, in particular Word and Excel.
  • Experience of working in a diverse team whilst fostering an inclusive team culture.
  • High level of professionalism and integrity; displaying the highest standard of professional ethics.

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