Personal Assistant to Director

1 month ago

London Area, United Kingdom HPRtalent Full time

Personal Assistant – to 2 x C-suite directors

Location: Hybrid (3 days in London 2 days from home)

Salary £38-46,000 + benefits


This position is responsible for providing executive level administrative support for two C-suite executives in a fast paced and team-oriented environment. Our Client is a leading brand in the industry, we are seeking support from someone who is highly motivated and can multi-task expertly in a complex and high energy setting. A positive demeanor, agility and resourcefulness are additional keys to success in this exciting role. The role also supports the business on the execution of additional projects assigned.


The role:

Heavy day-to-day, short-term, and long-term calendar management that involves coordination with the entire team, division, and company

Compile reports and agendas for various key meetings

Manage all requests to and from Corporate, Divisions/Brands, and follow up accordingly

Booking and coordination of travel arrangements

Preparation of expense reports adhering to corporate policies

Coordinate visits from executives to global headquarters and subsidiaries

Draft and edit internal communications as needed

Create and manage purchase orders, vendor management and other systems management

Meeting and event preparation including catering, IT set-up and other administrative logistical support

Plan and execute small events, activities, and celebrations for teams

Serve as general administrative support for the office teams

Management of floor space, necessary maintenance, and office supplies


The person:

Degree educated or equivalent

Prior personal assistant experience in a corporate environment for at least 5 years

Must be looking for a long-term assistant position

Positivity, resourcefulness, teamwork, initiative, thoroughness, reliability, and resilience are key factors to success

Must possess a high degree of professionalism and ability to handle highly confidential information

Must possess extremely strong organisational and interpersonal skills with the ability to deal with people at all levels, both internally and externally

Requires strong written and oral communication skills

Ability to maintain organisation while effectively managing multiple tasks, multiple deadlines, and competing priorities

Ability to learn and use judgment and discretion and complete tasks with limited or no direction

Highly proficient in the use of office systems Adaptable and able to learn new systems quickly and efficiently

Must be a proactive and forward thinker who has creative problem-solving skills

Possess ability to work in a team environment across multiple functions

Achieves Results with Integrity: demonstrates engagement and availability, stays proactive, focuses on results and delivers results

Interacts Effectively: communicates clearly and adapts to the audience, systematically shares information, builds effective networks, and shows a high level of sensitivity to all employees

Acts with Human Sensitivity: demonstrates respect in all forms of communication and interaction with cross-functional and global teams. Sensitive to cultural and creative personalities.

Manages complexity: manages multiple projects and tasks simultaneously with a focus on prioritisation and quality. Forward thinking and problem solving.


To apply please email your CV to kate.hamilton@hprtalent.com

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