Senior Team Administrator

3 days ago

England, United Kingdom RED Engineering Design Full time

Senior Team Administrator - London or Bicester


RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.


Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort. Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.


We now seek a Senior Team Administrator based out of our London or Bicester office, to provide professional and effective administration support to the project management team in conjunction with assisting in the smooth running of projects. Senior Team Administrators play a crucial role in supporting the project management team by providing the necessary administrative and coordination support, allowing team members to focus on their core tasks and objectives.


Role Responsibilities

  • Act as the main point of contact for all administrative tasks following the company project delivery process
  • Responsible for the setting up of all enquiries and projects following company process, and communicating the details to the project team
  • Creation of project collaboration Microsoft Teams channels using standard folder structure
  • Checking of project documentation to ensure QA procedures are met, raising any inconsistencies and correcting as appropriate
  • Assist with the completion of expenses and timesheets on behalf of the project management team as required
  • Arranging internal, external and online meetings for the project management team, including arranging meeting room bookings, catering as required
  • Administration of holiday leave for the project management team
  • Arranging domestic and international travel, preparation of itineraries and insurance following the company travel policy
  • Assistance with onboarding and offboarding of project team members
  • Compilation and formatting of specifications, reports, presentations etc using company templates, and timely processing of general correspondence
  • Assisting with keeping bid library relevant to the sector up to date
  • Taking minutes/actions at project team and other ad hoc meetings as required, and following up to ensure actions are closed
  • Assisting with the coordination of RFPs/PQQs/Tenders working with the project management team, liaising with relevant departments; using and updating the master tender document
  • Assist Project Manager with drafting and completion of the Project Management Workbook including completing initial project and team information; drafting of GoNoGo; scheduling and follow up of project kick off - including internal, external, and commercial; reviewing project milestones and scheduling of technical reviews; lessons learnt and project close out
  • Assist Project Manager with preparing for Risk Management Committee meetings
  • Creation of project case studies in line with company branding
  • Ensuring project management team are well prepared for meetings and have necessary documentation and briefing papers
  • Liaising with clients including arranging business development and project related meetings, welcoming and looking after visitors for in person meetings
  • Liaising with external project team stakeholders in terms of meetings; contracts; purchase orders; deadlines etc
  • Assist project management team with ensuring all commercial aspects of the project are monitored and completed in line with the Delegation of Authority and Project Delivery Process
  • Drafting Sub Consultancy Agreements and Cross Sector work orders
  • Coordination of NDA's, Sub Consultancy Agreements and Client Contracts via DocuSign for project management team, following process to align with legal team requirements
  • Undertake necessary compliance checks with onboarding suppliers and clients
  • Attend project QA audits and ensure any actions are completed in a timely manner
  • Assisting with the arrangement, coordination, and follow up of sector management meetings
  • Communication with project management team to update them on company updates and processes via 1:1 meetings or team meetings
  • PA support to project management team as required including diary management and inbox management
  • Assisting with engineer site activities i.e. risk assessment/method statements; PPE
  • Provide mentoring and guidance to Project Team Administrator
  • Attendance and participation at the Global and Europe Admin Team meetings
  • Holiday cover for other admin team members i.e. helping to cover the Office Manager in their absence
  • Ad hoc admin support tasks, including becoming an Admin Champion for a specific area


Role Requirements

  • Previous experience in Project Team Assistant or Personal Assistant role supporting management team level
  • Previous experience in supporting the compilation of complex bid and pre-qualification tenders (desirable)
  • Previous experience working in a busy office environment within the consultancy sector (desirable)
  • Proficient in the management and organisation of busy and complex diary and travel arrangements
  • Proven experience of operating in a structured and process orientated environment
  • Possess exemplary time management, multi-tasking, and organisational skills while able to work independently
  • Good organisation skills
  • Ability to prioritise own workload
  • Accuracy / excellent attention to detail
  • Hours flexibility (able to carry out overtime at short notice)
  • Excellent interpersonal and communication skills both orally and written
  • Ability to delegate and mentor junior members of the team
  • Ability to work to tight deadlines
  • Excellent knowledge of Microsoft Office 365 suite including Word; PowerPoint; Excel; Outlook; Teams (essential)
  • Knowledge of G-Suite (desirable)
  • Knowledge of Salesforce, Planisware, Temis and Solar Winds ARM (desirable)
  • Knowledge of Docusign (desirable)
  • Excellent team player
  • Understanding of engineering terms (desirable)
  • Good understanding of international working and business operations of a global consultancy (desirable)
  • Understanding and previous experience of ISO9001 and ISO14001 Quality Assurance Processes (desirable)


Benefits

RED offers a variety of benefits, including but not limited to:

  • 23 days annual leave rising to 28 days annual leave over 5 years’ service
  • Holiday purchase and buy back scheme
  • Hybrid Working
  • Contributory company pension scheme
  • Healthcare Scheme via salary sacrifice (Company funded cover is dependant on level)
  • Non-contractual bonus awards
  • Training sponsorship
  • Charity volunteering leave
  • Wellness days/ initiatives.
  • Salary commensurate with experience.
  • Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
  • We offer a comprehensive benefits package and are an equal opportunities employer.


*This role will ideally suit those with the right to live & work in the UK without restrictions, as we are unable to offer sponsorship at the present time.

  • Senior Team Administrator

    3 days ago

    England,, UK, United Kingdom RED Engineering Design Full time

    Senior Team Administrator - London or BicesterRED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping...

  • Senior Team Administrator

    3 days ago

    Eastern England, United Kingdom RED Engineering Design Full time

    Senior Team Administrator - London or BicesterRED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping...

  • Senior Pensions Administrator

    6 months ago

    England, United Kingdom Unilever Full time

    **Job Title**:Senior Pensions Administrator **Location**: Kingston Head Office **JOB PURPOSE** **UNILEVER UK & Ireland PENSIONS (UUKP)** UUKP is a friendly team that believes in supporting and helping each other and that values getting things right. UUKP is responsible for providing expert pension services for Unilever’s UK pension arrangements and...

  • Senior Pension Administrator

    7 months ago

    England, United Kingdom Bruin Full time

    Due to recent client wins a leading Pension Consultancy are looking for Senior Pension Administrator’s to join their team. You will be responsible for the service provided to a portfolio of pension scheme clients that range in size. You will manage all day-to-day activities in relation to your portfolio, as well as supporting the team with their training...

  • Senior Pension Administrator

    7 months ago

    England, United Kingdom Bruin Full time

    Due to recent client wins a leading Pension Consultancy are looking for Senior Pension Administrator’s to join their team. You will be responsible for the service provided to a portfolio of pension scheme clients that range in size. You will manage all day-to-day activities in relation to your portfolio, as well as supporting the team with their training...

  • Senior Pension Administrator

    7 months ago

    England, United Kingdom Bruin Full time

    Due to recent client wins a leading Pension Consultancy are looking for Senior Pension Administrator’s to join their team. You will be responsible for the service provided to a portfolio of pension scheme clients that range in size. You will manage all day-to-day activities in relation to your portfolio, as well as supporting the team with their training...

  • Senior Pension Administrator

    7 months ago

    England,, UK, United Kingdom Bruin Full time

    Due to recent client wins a leading Pension Consultancy are looking for Senior Pension Administrator’s to join their team.You will be responsible for the service provided to a portfolio of pension scheme clients that range in size. You will manage all day-to-day activities in relation to your portfolio, as well as supporting the team with their training...

  • Senior Pension Administrator

    7 months ago

    England, United Kingdom Bruin Full time

    Due to recent client wins a leading Pension Consultancy are looking for Senior Pension Administrator’s to join their team.You will be responsible for the service provided to a portfolio of pension scheme clients that range in size. You will manage all day-to-day activities in relation to your portfolio, as well as supporting the team with their training...

  • Senior Pension Administrator

    7 months ago

    England, United Kingdom Bruin Full time

    Due to recent client wins a leading Pension Consultancy are looking for Senior Pension Administrator’s to join their team.You will be responsible for the service provided to a portfolio of pension scheme clients that range in size. You will manage all day-to-day activities in relation to your portfolio, as well as supporting the team with their training...

  • Senior DB Pensions Administrator

    8 months ago

    England, United Kingdom Bruin Full time

    Due to recent client wins a leading Pension Consultancy are looking for Senior Pension Administrator’s to join their team. You will be responsible for the service provided to a portfolio of pension scheme clients that range in size. You will manage all day-to-day activities in relation to your portfolio, as well as supporting the team with their training...

  • Senior DB Pensions Administrator

    8 months ago

    England, United Kingdom Bruin Full time

    Due to recent client wins a leading Pension Consultancy are looking for Senior Pension Administrator’s to join their team. You will be responsible for the service provided to a portfolio of pension scheme clients that range in size. You will manage all day-to-day activities in relation to your portfolio, as well as supporting the team with their training...

  • Senior Pension Administrator

    7 months ago

    Eastern England, United Kingdom Bruin Full time

    Due to recent client wins a leading Pension Consultancy are looking for Senior Pension Administrator’s to join their team.You will be responsible for the service provided to a portfolio of pension scheme clients that range in size. You will manage all day-to-day activities in relation to your portfolio, as well as supporting the team with their training...

  • Compliance Administrator

    1 month ago

    England, United Kingdom Experis UK Full time

    Compliance Administrator (Data)We are on the lookout for a Compliance Administrator to work with a Global Tech Organisations, supporting the Senior Compliance Manager.This is the opportunity to cross the boundary with Tech and Health research, working closely with teams’ projects which are based on Health and wellness.You will be supporting data...

  • Compliance Administrator

    1 month ago

    England,, UK, United Kingdom Experis UK Full time

    Compliance Administrator (Data)We are on the lookout for a Compliance Administrator to work with a Global Tech Organisations, supporting the Senior Compliance Manager.This is the opportunity to cross the boundary with Tech and Health research, working closely with teams’ projects which are based on Health and wellness.You will be supporting data...

  • Senior Financial Administrator

    24 hours ago

    South East England, United Kingdom JMF ASSOCIATES Full time

    JMF ASSOCIATES is seeking a highly skilled Senior Finance Assistant to join our team near Croydon, Surrey. As a permanent member of our team, you will work closely with the Business Manager to undertake and provide effective and efficient administrative, financial, and organisational processes within the school.Job DescriptionThe successful candidate will be...

  • Developer / Systems Administrator

    13 hours ago

    England, United Kingdom Mutual Clothing & Supply Company Ltd Full time €40,000 - €50,000

    Developer & Systems Administrator (C#, ASP.NET) Permanent position for a Software developer / System administrator. Hybrid working role with one day a week in the Leicester head office. Salary: £40,000 to £50,000 p.a. Permanent full-time position Role Mutual have a vacancy for an IT developer & systems administrator to work in a varied role developing...

  • Pension Administrator

    8 months ago

    England, United Kingdom Bruin Full time

    One of the UKs leading Pension Consultancies are looking for experienced, detail-oriented Pension Administrators to join their team.Duties will include;Creating, and maintaining, consistent and accurate scheme records and eventsMeeting and exceeding set key performance indicators and quality standardsProviding excellent customer service to all clients,...

  • Alexander Lloyd | Senior Pensions Administrator

    3 days ago

    South East England, United Kingdom Alexander Lloyd Full time €38,000

    About the company: Alexander Lloyd is recruiting for Senior Pensions Administrator in Croydon, Surrey a fantastic opportunity to join a market leading Pensions Consultancy on a full-time and permanent basis! About the role: As a Senior Pensions Administrator, you will be responsible for providing a wide range of administration services to a portfolio of...

  • Senior Lifestyle Coordinator

    1 week ago

    South East England, United Kingdom Sanders Senior Living Full time £12

    Are you passionate about delivering exceptional resident experiences in a care home setting? As a Senior Lifestyle Coordinator at Sanders Senior Living, you will play a vital role in enhancing the lives of our residents. This is an exciting opportunity to join our team and make a real difference.About the Role:We are seeking a motivated and experienced...

  • Administrator (Database Administrator)

    4 weeks ago

    England, United Kingdom Ultima Full time

    Job Title: Database Administrator (DBA) Company: Location: Remote Ultima is looking for a proactive and skilled Database Administrator (DBA) to join our fully remote team. As a self-starter and self-manager, you will navigate complex cloud environments and play a pivotal role in optimizing our database systems. You will be tasked with improving...