Administrative Assistant based in Addlestone

2 weeks ago

Addlestone, United Kingdom Planet Pharma Full time

*Administrative Assistant based in Addlestone - Leading Pharmaceutical*


Location: Hybrid in Addlestone

FTE: Long term contract (Average tenure over 7 years)

Start date: ASAP

Rate: Incredible rate


Job Description


Planet Pharma are working with a leading and global chemical manufacturing global leader in water, hygiene, and energy technologies and services. Their Life Sciences division focuses on providing comprehensive solutions for the pharmaceutical, biotechnology, and personal care industries.


Position Summary: The primary focus of this position is to effectively provide administrative support to the senior leaders (VP, Exec. Director, Sr Director) in designated Department. The Executive Assistant functions as the general ambassador and communication interface among designated Departments and external contacts.


This position supports HEOR senior leaders and their teams as well as Medical Communications Senior Leader and their team. Responsibilities include calendar management; activities related to coordinating Leadership Team meetings; document and presentation production/editing; travel logistics; preparation for external meetings and luncheons; contracting & purchasing for departmental contracts, and expense reporting support (MyContract, MyBuy, Concur); onboarding new hires; and general filing. Collects, coordinates and maintains confidential and sensitive information regarding personnel and products..


Required Knowledge and Experience:


  • Experience within the life science industries (Pharma, Biotech)
  • Experience in providing personal assistance to senior leaders
  • Experience in supporting managers in different geographical locations; comfortable with remote working
  • Strong written and verbal communication skills.
  • Ability to work independently as well as in a team setting and under management.


If you would like to discuss this vacancy further or to discuss your career options in confidence, please email me on: akilby@planet-pharma.co.uk


If this role isn’t suitable for you, please let us know if you can refer anyone – any recommendations are much appreciated Planet Pharma offers a competitive referral scheme so you will be rewarded for your help


About Planet Pharma


Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering.

Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognized by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including: Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing.


We are an equal opportunities Recruitment Business and Agency.

We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.

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