Project Manager

6 days ago


London Area, United Kingdom AYM Events Full time

We are looking for a project manager (CONTRACT) to work on our most established event (conference & exhibition); The successful candidate should have:

  • 5 years experience running conferences and exhibitions
  • Be energetic, confident and result-driven
  • Show initiative and be able to multitask
  • Strong people skills and network builder
  • Be able to work and present at senior level committees
  • Have a valid passport and be willing to travel to Saudi Arabia for site visits and to deliver the project.

Duties:

  • Full project management, working closely and as a team with head of marketing, MD and committee
  • Manage and update event budget
  • Main point of contact for contractors and committee members 
  • Attend conference calls with event committees 
  • Manage and update event timeline 
  • Source required vendors and negotiate contracts 
  • Main point of contact for event venue 
  • Manage production requirements with production company 
  • Manage the signage requirements, design and production 
  • Manage the design and delivery of digital event program/catalogue with event team and designer 
  • Update event app on a weekly basis 
  • Update registration site with group bookings 
  • Oversee opening ceremony logistics 
  • Manage gala dinner logistics, including venue liaison, florists, and other suppliers
  • Manage VIP seating arrangement 
  • Manage all catering requirements (coffee breaks and lunches at the event)
  • Ensure all local health and safety protocols are met 
  • Brief and manage temp staff/volunteers onsite 
  • Onsite attendance and main responsibility for general logistics of the event build and breakdown


Other:

Start date: 20th of January 2025

End date: 20th of May 2025

Number of days required: 40 to 50 depending on project

The role is a temporary freelance position.


How to apply?

Please send your CV to:

HR@aym-events.com




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