Project Manager
6 days ago
We are looking for a project manager (CONTRACT) to work on our most established event (conference & exhibition); The successful candidate should have:
- 5 years experience running conferences and exhibitions
- Be energetic, confident and result-driven
- Show initiative and be able to multitask
- Strong people skills and network builder
- Be able to work and present at senior level committees
- Have a valid passport and be willing to travel to Saudi Arabia for site visits and to deliver the project.
Duties:
- Full project management, working closely and as a team with head of marketing, MD and committee
- Manage and update event budget
- Main point of contact for contractors and committee members
- Attend conference calls with event committees
- Manage and update event timeline
- Source required vendors and negotiate contracts
- Main point of contact for event venue
- Manage production requirements with production company
- Manage the signage requirements, design and production
- Manage the design and delivery of digital event program/catalogue with event team and designer
- Update event app on a weekly basis
- Update registration site with group bookings
- Oversee opening ceremony logistics
- Manage gala dinner logistics, including venue liaison, florists, and other suppliers
- Manage VIP seating arrangement
- Manage all catering requirements (coffee breaks and lunches at the event)
- Ensure all local health and safety protocols are met
- Brief and manage temp staff/volunteers onsite
- Onsite attendance and main responsibility for general logistics of the event build and breakdown
Other:
Start date: 20th of January 2025
End date: 20th of May 2025
Number of days required: 40 to 50 depending on project
The role is a temporary freelance position.
How to apply?
Please send your CV to:
HR@aym-events.com
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