Accounts Payable Specialist | Fast Growth Hospitality | North London

3 weeks ago

London Area, United Kingdom Harmonic Finance™ | Certified B Corp Full time

Accounts Payable Specalist (AP) | Fast Growth Hospitality | North London / Hybrid


Harmonic is proud to partner with a fast-growing hospitality group to hire an Accounts Payable (AP) Specalist.


With a turnover of approximately £20 million and an EBITDA of around £4.5 million, this company is one of the UK’s most profitable hospitality groups and continues to expand its operations. Recently, they added six new sites to their portfolio, bringing their total to 30, including pubs, restaurants, and hotels. They are now looking for a proactive and efficient AP Manager to support the next stage of their growth journey.


Reporting to the Financial Controller, the AP Specalist will oversee the accounts payable function, collaborating closely with the broader transactional finance team to ensure the seamless operation of the payables function.


The ideal candidate will thrive in an autonomous role within a supportive and collaborative environment.


The role:


  • Accounts Payable Management: Maintain accurate AP records, oversee month-end tasks, and ensure timely completion of periodic reports.
  • AP Mailbox: Manage AP mailbox for prompt responses to inquiries, processing issues, and requests.
  • Employee Expenses: Process and manage employee expense submissions and payments.
  • Supplier Relations: Handle supplier queries, manage payment terms, conduct reconciliations, and maintain effective relationships.
  • Payment Processing: Prepare weekly/monthly payment runs on Xero, handle BACS payments, and send remittance advice.
  • Invoice Management: Oversee invoice processing for all venues, including spot checks on pricing, and support cost-of-sales tracking.
  • Dispute Resolution: Manage invoice disputes by querying suppliers, tracking credit notes, and ensuring accurate billing.
  • Reporting Improvements: Develop supplier performance and aged payables reports, with a focus on identifying and resolving outstanding debts.
  • New Accounts & Pricing: Open new accounts, update pricing matrices, and collaborate with Procurement and Management Accounting on pricing.


What our client would like to see (essential):


  • Minimum 2 years of experience in processing high volume of invoices, across multi-site / multi-company organisation (retail / hospitality / consumer goods / FMCG etc).
  • Knowledge of P2D scanning software, Xero accounting software and Excel, however, not essential.
  • Strong organisational and analytical skills


What we would like to see (non-essential):


  • Strong Communication Skills: effective communication skills to liaise with internal teams, suppliers, and stakeholders. This includes resolving disputes, managing inquiries, and coordinating payment timelines. Clear, professional communication fosters good supplier relationships and keeps the finance team aligned.
  • The AP Manager should be proactive and resourceful in addressing issues, from resolving invoice discrepancies to optimizing payment processes. Strong problem-solving skills allow them to identify inefficiencies, handle disputes efficiently, and improve the overall AP function.


At Harmonic, we are committed to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered, regardless of race, religion, gender expression, disability, or sexual orientation.


Please feel free to share this opportunity with friends or colleagues who may be interested.

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