Legal Secretary

3 weeks ago

Tamworth, United Kingdom DJF Solicitors Full time

DJF Solicitors are seeking a highly organized and motivated Private Client Legal Secretary to join our growing team at our Tamworth & Polesworth office. The ideal candidate will have experience in private client law and be capable of providing comprehensive administrative and legal support to the private client team. You will play a key role in assisting with matters relating to wills, probate, trusts, and estate planning, helping to ensure smooth day-to-day operations of the department.

This is an excellent opportunity for someone looking to further their career in private client law within a supportive and dynamic firm.


Key Responsibilities:


  • Client Support:
  • Provide a high standard of client care by handling initial client enquiries, arranging appointments, and ensuring effective communication with clients throughout their matter.
  • Assist in the preparation and submission of documents related to wills, probate, trusts, and powers of attorney.
  • Manage client files, ensuring all information is accurate and up to date.


  • Administrative Support:
  • Draft legal documents and correspondence under the supervision of solicitors, including wills, letters, and applications for probate.
  • Organize and manage diaries, scheduling meetings, and keeping detailed records of deadlines.
  • Support with estate administration, including gathering and distributing assets.
  • Assist with preparing trust documentation and tax returns where necessary.
  • Work through the dictation done by the fee earner


  • Document Management:
  • Maintain electronic and paper-based filing systems to ensure compliance with firm policies and legal regulations.
  • Monitor and follow up on progress with clients’ matters, ensuring deadlines are met and processes are followed accurately.


  • Research & Drafting:
  • Conduct legal research to support solicitors in handling complex private client cases.
  • Prepare draft letters, forms, and other documents required in probate, wills, and estate administration cases.


  • Team Collaboration:
  • Work closely with solicitors and other legal assistants within the private client team to ensure seamless service delivery.
  • Provide support during client meetings, including taking notes and preparing relevant materials for discussions.


Person Specification:


Qualifications & Experience:

  • Experience in private client law is essential, including wills, probate, trusts, and estate administration.
  • Legal qualification or significant experience in a legal support role.
  • Strong knowledge of private client processes and terminology.


Skills & Attributes:

  • Excellent organizational skills with a strong attention to detail.
  • Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and legal case management software.
  • Client-focused with a professional and empathetic approach.
  • Team-oriented, with the ability to work collaboratively with solicitors and support staff.


Personal Qualities:

  • A proactive, self-motivated individual who takes initiative and can work independently when required.
  • Discreet and professional, with a commitment to confidentiality and integrity.
  • Willingness to learn and develop within the role, with an interest in progressing a career in private client law.

Benefits:

  • Competitive salary of £23,000 per annum.
  • Opportunities for career development and training within the firm.
  • A friendly and supportive working environment.


How to Apply:

If you are a highly organized and enthusiastic individual with a passion for private client law, we would love to hear from you. To apply, please send your CV and a cover letter to

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