Legal Secretary

Legal Secretary - Kent PQE: Term Type: PermanentWorking Hours: Reports to: Department: Private Client Advisory Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client. We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face. Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do.  RollOnFriday recently ranked us as the 5th best law firm to work at in 2024. With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership. The team currently comprises of over 50 specialist lawyers, including seven partners, making us one of the largest Private Client Advisory teams in the East of England. We have the strength and depth of expertise to ensure we deliver the service you would expect in respect of technical quality, practical approach and timeliness of advice. We act as trusted advisers to individuals, families, trustees, family or owner-run businesses and trust companies both in the UK and internationally. We place particular priority on continuity and fostering close long-term relationships with contacts and clients in order to provide practical advice and commercial solutions on a very wide variety of tax, trust and estate planning situations that arise. You will work in the Private Client team to provide professional, pro-active, high level secretarial support on a broad range of issues relating to estates and private property, tax and planning. You will work with an allocated fee earner or group of fee earners as well as supporting the wider fee earning team. The team covers: Will drafting Succession planning Tax efficient lifetime giving Disputed Wills Creation administration and termination of trusts Advice to Trustees and Beneficiaries Trust Taxation Offshore trusts Lasting Powers of Attorney Administration of Estates You will have the ability to contribute at an operational level, with excellent communication skills and can demonstrate general skills in: Strong administration experience Positive, enthusiastic and professional approach Strong attention to detail, high level organisational skills and reliable Self-motivated with an ability to use own initiative with a desire to learn A desire to share new processes to support the wider team Working within the Legal sector Skills Strong typing speed of at least 50 wpm Excellent spelling and punctuation Excellent written and verbal communications Ability to use discretion Excellent IT skills, including Outlook, Word, PowerPoint and Excel Positive and enthusiastic approach to team work Good telephone manner Adaptable and flexible Self-motivated, ability to use initiative and provide pro-active support to fee-earners Ability to pay attention to detail and check own work Reliable and well organised Ability to remain calm and work under pressure to meet strict deadlines Commitment to ongoing learning and development Technical ability To produce and amend documents with speed and accuracy To format, paginate, number and present documents in Birketts LLP house style To proof read all work, checking for spelling and grammar To be a user of key software packages and take responsibility for any training needs to improve relevant skills needed to meet the needs of the business To proactively work with the fee earners to ensure relevant documentation is produced to meet clients’ expectations and deadlines Use of Isokon for the administration of estates would be a benefit Administrative skills: Manage diaries of allocated fee earners in Microsoft Outlook to include: Familiarity with the creation and management of datarooms and file management processes Making appointments Arranging meetings/conferences Sending and responding to invites Process expense claims, payment requisition forms, returned advances To process all forms including new client form, new matter form, money laundering form, training course booking forms etc. To ensure that all electronic filing and paper based filing is up to date and maintained at regular intervals To prepare narratives and bills and keep billing files up to date To carry out photocopying and scanning as required At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits: 25 days holiday (FTE) plus Bank Holidays  Private Healthcare with BUPA (offered after probation is passed) Scottish Widows Pension Scheme (5% employer / 5% Employee) Staff Profit Share and Individual Performance Bonus Scheme  Salary sacrifice (Pensions, Staff Profit Share) Life Assurance - 4 x salary / Permanent Health Insurance Paid CSR Day Enhanced Maternity/Paternity Leave Subsidised gym membership Electric car scheme Dress for your Day Policy Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.  Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested. Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation. We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.