Human Resources Operations Coordinator

3 weeks ago

Edinburgh, United Kingdom Element Materials Technology Full time

Element has an opportunity for an experienced HR Operations Coordinator to join our expanding HR Shared Services team, based in Edinburgh (Edinburgh Park). The successful candidate will join a customer centric team that provides HR transactional support to Element’s UK and Ireland business operations and will work collaboratively with our HR Business Partner teams.


This is a fantastic time to join our team and grow your HR career, as we develop operational plans to build out an EMEAA HR Shared Services model to centralise transactional processing, leveraged through implementation, adoption and embedding of new and emerging technologies and workflow transformation, to deliver a dynamic and qualitative HR service provision.


Main responsibilities:

  • Maintain core HR System (Dynamics 365) to ensure the timely and accurate processing of employee data including joiners, changes to role, leavers, changes to personal information, holidays and absences
  • Respond to and action all HR transactional queries within agreed SLA timelines, escalating to relevant HR colleagues and line managers where appropriate
  • Prepare employment contracts, offer letters, variation letters and other employee lifecycle documentation
  • Manage new starters and onboarding, including Right to Work documentation, collating new starter paperwork, and references
  • Administer long service and recognition schemes, ensuring effective stock of materials
  • Work collaboratively with Payroll team and support the HR Business Partners
  • Support One HR Transformation programme with key project deliverables impacting HR Shared Services function


Skills & Experience:

  • Experience working in HR Administration is essential for this role, including accurate processing of employee data and employee lifecycle transactional activities
  • Exemplary customer service skills are essential
  • Flexibility and adaptability in a changing work environment
  • Proficient in MS Office (Word/Excel/Outlook) and its’ use for reporting purposes
  • Strong communication (oral and written) and interpersonal skills are essential
  • Ability to manage and prioritise workload
  • Excellent attention to detail
  • Desire to learn and drive continuous improvement
  • Ability to exercise and maintain a high degree of confidentiality and professionalism at all times
  • Ability to multi-task and prioritise / handle competing priorities in a fast paced, dynamically changing environment
  • Knowledge of Human Resources and Employment Law (CIPD membership desirable)
  • Comfortable in a growth culture with resilience and curiosity to adapt and grow

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