Executive Assistant to Chief Executive Officer

3 weeks ago

Brighton, United Kingdom 15below Full time
We make journeys easier and more enjoyable by giving our customers and their passengers a stronger sense of control. From disruption management to hyper-personalised pre-departure communications and mobile boarding passes, we build the technology to help companies stay connected with their customers at every stage of their journey.nEstablished in 2000, we have since grown to become one of the travel industry's major suppliers of passenger messaging solutions. More than 60 airlines, rail and travel management companies, including British Airways, Flight Centre, Qantas, Ryanair and JetBlue use our notifications platform. With exciting plans for the future, it's time for us to expand our growing team and we're hoping you are who we're looking for.

Our culture:nOur culture is at the heart of what we do every day, and travel is part of that too, that's why we're proud to live by our values.nFlying high: yet still climbingnWe know our stuff and are happy to share our knowledge and expertise. We pride ourselves on being at the top of our game and strive to keep learning.nPeople are our passport to success: they're at the heart of everything we donWe develop strong relationships built on trust and respect, and always do the right thing by each other and our customers.nAccelerating forward: embracing change, challenge and growthnWhether it's for ourselves, our colleagues or our customers, we are always looking for ways to improve and to grow. We're not afraid to challenge the status quo and drive change with enthusiasm.nAll inclusive*: we're a strong, collaborative communitynWe share the same vision; to make 15below the best it can be. We pull together to make it a reality, look out for each other along the way and make sure everyone's voice is heard.nEnjoy the journey: bringing fun and positivity to everything we donWe're proud and passionate to be part of the 15below family, and never take ourselves too seriously. Having fun is really important to us.n* We are committed to maintaining our welcoming and open culture where differences are embraced. We know that some people are hesitant to apply for roles unless they tick every box, but if you're excited about this role and your experience doesn't fully align, we encourage you to apply anyway. You might be the right person for this or other roles.

The role:nYou will be responsible for a varied scope of duties with the ultimate aim of providing an exemplary service to the CEO. We need you to ensure that he has faultless administrative and logistical support so that he can make best use of his time. As part of this role, you will be responsible for:nAs EA to the CEO you will be responsible for a varied scope of duties with the ultimate aim of providing an exemplary service to the CEO. We need you to ensure that he has faultless administrative and logistical support so that he can make best use of his time. As part of this role, you will be responsible for:nPartnering with the CEO to develop and maintain an in depth understanding of his activities and pro-actively plan the associated resources and supportnProviding exemplary support to the Senior Management Team, Board and Chair, including the administration of Board governance and action trackingnLiaising with external investors, customers and strategic partners to facilitate actions and updatesnAnalysis of sales and performance data, and producing reports on trends and insightsnRepresenting the CEO at internal meetings to take notes and feed back key discussion pointsnUndertaking research and producing documents and presentations.nAdministration of legal activities and considerations including:nAdministration of 15below customer contractsnEnsuring NDAs are current and correctnCompanies House shareholder compliance.nIdentifying opportunities for creating efficiencies within internal processes.nMonitoring the CEO’s various budgets and reporting on statusnTypical EA duties such as:nBooking travel and accommodation for the CEO and other team membersnCourier management and bookingsnMinute taking in various meetings and tracking actionsnCoordinating complex diary management and scheduling, ensuring that necessary actions and resources are in place as needed.nProcessing expenses.

The kind of person you are:nExperience as an EA to a CEO/senior leadernAble to build relationships with colleagues and contacts at all levelsnAdvanced Excel and analytical skills, with excellent attention to detailnResourceful with excellent judgement and decision-making skills.nInnovative with good problem solvingnPro-active, communicative and can manage work priorities effectively

BenefitsnWork is a big part of life, so it has to be motivating and enjoyable. This job is about empowering you to do the work you do best and be part of a fantastic team.n25 days annual holiday (increasing with service)nFlexible public holidaysnPrivate Medical InsurancenLife assurancenFlexible workingnFamily friendly policiesn5% employer pension contribution and salary sacrifice schemenPerkbox retail freebies and discountsn£1,600 IT budgetnFriday ‘wind downs' and company social eventsnFlexible benefits (tech/mobile/holiday/bike schemes and season ticket loans)nWork from anywhere schemenWe're certified with Flexa, making us a ‘truly flexible employer'. Flexibility is part of our culture and if you'd like to know more about this then take a look at our Flexa profile.nWe're also proud to have earned a Great Place To Work Certification This year, 95% of employees said it's a great place To Work - 41% higher than a typical UK company.nWellbeing is very important to us and so we have a brilliant and holistic programme in place to support with everyone's home and work life. We've got lots of fantastic resources, practical guidance, and engaging sessions to help with mental, physical, and financial wellbeing. This includes regular and fun activities such as mindfulness and desk yoga as well as schemes to look after your health with eyecare vouchers and annual flu jabs.

Further informationnLocation : Brighton/hybrid (within the UK).nHours: Full-time (37.5 hours per week)nReports to: CEOnApplication process:nRecruitment for us is all about finding the right person and so we don't have closing dates for applicationsnWe review applications as they are received. So please don't delay your applicationnInterview: 1 hour on Teams with our People AdvisornInterview and task: 1 hour task and 1 hour in-person interview with our CEO

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