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Stock AP Clerk

2 months ago

Havant, United Kingdom FatFace Full time

Role: Stock AP Clerk

Contract: Full-Time, Permanent

Location: Havant, Hampshire, PO9 1QJ

Working Arrangements: Hybrid Working (3 days per week office based)

Who are we?

For over 30 years, we’ve travelled, we’ve laughed, we’ve grown. We believe life is for living and more fun with those we love. Our purpose is to bring positivity to our customers lives through the clothes we make, the things we do and the values we have.

We are Made for Life. Trusted quality. Sustainably sourced. Proud to be a B Corp™.

Equality and inclusion isn’t an aspiration but the standard. We promote and drive equality within our workforce to ignite an inclusive foundation for us all to build and truly connect with our customers, colleagues, and communities alike. You play a key part in creating an environment free of prejudice, racism, sexism, harassment, bullying and any other form of marginalisation in our workplaces.

Role Summary

To ensure all invoices are entered onto the system within the set timescales and processing bank stock documents in a timely manner for payment. Monitoring and maintaining supplier general ledgers, ensuring all invoice, credits and payments are matched in a timely manner. The role will involve maintaining a good relationship with suppliers and liaising with our internal logistics team.


Role Responsibilities

  • Enter invoices into the financial system within required timescales
  • Verify invoices against stock received. Investigating any discrepancies, liaising with Buying, Stock Control and IT to fix potential issues
  • Compile reports, such as GRNI and pending invoices report to help maintain the stock ledger
  • Maintaining good internal and external relationships particularly liaising with suppliers
  • Perform monthly statement reconciliations
  • Compile payment files – working in different banking systems
  • Contribute towards continuous efforts to improve processes
  • Align self to companies social and environmental mission and champion any actions that you can directly impact at all times.

Skills and Experience

  • Knowledge of accounts payable
  • Proven working experience as Accounts Payable Clerk
  • D365 knowledge desirable, not essential
  • IT literate with excellent knowledge of Excel
  • Strong attention to detail
  • Proactive
  • Adaptable, able to change plans according to business needs
  • Customer focused
  • Ability to communicate at all levels

Role Competencies

• Accepts & tackles demanding goals with enthusiasm

• Works in a systematic, methodical & orderly way

• Analyses numerical data, verbal data & all other sources of information

Key Contacts and Relationships

• Finance Department

• Buying

• Suppliers

Accountable Resources

Financial Systems & Tools:

• Accounting Software (e.g., D365) : Responsible for accurately entering invoices, processing payments, and maintaining the stock ledger within the financial system.

• Banking Platforms : Ensuring the correct compilation and processing of payment files using various banking systems.

Supplier Accounts:

• Supplier Ledgers : Monitoring and maintaining accurate supplier general ledgers by ensuring all invoices, credits, and payments are matched in a timely manner.

• Monthly Reconciliations : Performing monthly statement reconciliations to ensure all financial records are accurate and up-to-date.

Reports and Documentation:

• GRNI (Goods Received Not Invoiced) Report : Compiling and maintaining this report to help track and manage stock ledger accuracy.

• Pending Invoices Report : Creating reports to monitor outstanding invoices, ensuring they are processed and paid on time.

Internal and External Relationships:

• Supplier Relationships : Maintaining strong relationships with suppliers to ensure smooth communication and timely resolution of any discrepancies.

• Internal Collaboration : Working closely with the Buying, Stock Control, IT, and Logistics teams to resolve any issues related to stock and invoice discrepancies.

Process Improvement:

• Continuous Improvement Initiatives : Contributing to ongoing efforts to enhance and streamline accounts payable processes, aligning with the company's social and environmental mission.

FatFace Benefits

  • 25 days holiday plus bank holidays
  • Perkbox our online platform - day one access (this includes amazing online discounts, home workouts, wellbeing content, popular brand discounts etc.)
  • THRIVE – Our learning management system- day one access with 1000’s of pieces of learning
  • Dental Insurance (employee funded)
  • Pension scheme
  • EAP support around the clock- UNUM/Retail Trust/ Fashion Textiles Support
  • Critical illness/Death in service for Salaried staff
  • Sick pay allowances
  • O2 phone discount
  • Eye Tests/contributions to glasses
  • Sabbatical leave in line with service
  • Enhanced Family Friendly policies i.e. Maternity Leave
  • Refer a friend scheme