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Accounts Payable Assistant

3 months ago

Cambridge, United Kingdom Vitae Financial Recruitment Full time
Job Title: Temporary Accounts Payable Administrator (Full-time)
Location: Cambridge, UK (3 days per week in office)
Duration: 3-6 months (with potential for permanent placement)
About the Role:
We are seeking a motivated and experienced Accounts Payable Administrator to join our client's team on a temporary basis. This role offers an excellent opportunity to work in a dynamic and fast-paced environment, providing crucial support to the finance department. The successful candidate will support managing the accounts payable function for UK operations.
Key Responsibilities:
* Setting up new suppliers in our system
* Managing accounts payable inboxes
* Releasing purchase orders in our ERP system (IFS), ensuring correct cost centres, project codes, and VAT treatment
* Processing supplier invoices and resolving discrepancies
* Coordinating with operations to confirm receipt of goods before invoicing
* Identifying prepayments and allocating costs appropriately
* Reviewing open purchase orders monthly
* Assisting with the creation and management of purchase orders
* Downloading invoices from supplier portals
* Reviewing aged creditors and debit balances monthly
* Conducting self-reviews and correcting transactions as necessary
* Reconciling supplier statements and bank transactions weekly
* Performing monthly bank reconciliations
* Updating system and process documentation as needed
* Supporting the finance team with additional tasks as required
Ideal Candidate:
The ideal candidate will have a proven track record of working in a small company setting and possess strong teamwork and execution skills. You should be comfortable working independently and efficiently in a high-paced environment. Prior experience with ERP systems and a solid understanding of accounts payable processes are highly desirable.
Vitae Financial Recruitment Ltd is acting as an Employment Business in relation to this vacancy