Facilities Supervisor

3 weeks ago

St Albans, United Kingdom Smart10Ltd Full time
Position: Facilities Supervisor
Department: Practice Support
Location: St Albans/Radlett / £28k - £30k per year
Hours: Full-time, 36.25 hrs per week, Monday to Friday (between 8:30am – 6pm)
Overview
Our Client’s focus is on delivering exceptional service to both our clients and our team. The Facilities Supervisor plays a pivotal role in ensuring a welcoming, clean, and well-organized office environment, crucial for providing excellent service.
Key Responsibilities
Facilities:
Supervise the Facilities team, fostering a collaborative and supportive environment.
Ensure the team meets the day-to-day needs of the business.
Review supplier costs to optimize expenses.
Ensure all visitors receive a warm and professional welcome.
Monitor the facilities inbox and handle inquiries promptly.
Assist with office moves and workstation setups, updating office floor plans as needed.
Manage external contractors for cleaning and maintenance.
Maintain cleanliness and tidiness of the building and communal areas.
Transport items between offices and other locations when necessary.
Cover reception duties in the absence of the receptionist.
Property:
* Maintain the company property register and asset log.
* Ensure building safety, including regular fire alarm checks and evacuations.
* Support maintenance projects and update the site maintenance log.
* Conduct building inspections, identifying and reporting concerns.
Administration
Sort incoming office post and manage deliveries.
Frank outgoing post and maintain the franking machine.
Log incoming cheques and deposit them at the bank.
Manage digital file storage and document destruction.
Assist in locating and managing files and deeds.
Check invoices and provide general administrative support as needed.
Skills and Attributes
Essential:
Experience in team leadership.
Proficient in MS Office.
Strong written and verbal communication skills.
Excellent organizational and time management skills.
Attention to detail and accuracy.
Ability to lift and move objects.
Collaborative team player.
Discretion and confidentiality.
Committed to providing excellent service.
Full, clean driving licence.
Commitment to continual learning and development.
Supportive and collaborative approach

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