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Corporate Hospitality Assistant

2 months ago

Leeds, United Kingdom IDA Recruitment Ltd Full time
A renowned City Law firm based in Leeds are looking for a Corporate Hospitality Assistant to join their National Client Services and reception team to deliver an excellent reception and hospitality service to both internal Receptionist and external clients. The Corporate Hospitality Assistant starts ASAP.
The working hours for this Receptionist/ Administrator role are 37.5 hours per week based on a 7.5 hours shift pattern Monday to Friday. The core hours of the business are 9am -5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck. This is a permanent role and it pays up to £24k depending on experience.
Corporate Hospitality Assistant duties:
· To greet all clients on arrival and assist them in a courteous & helpful manner
· Order all lunches, breakfasts & dinner when required
·Serving lunches, breakfasts, beverages, making sure the tables are clean
· Coding and reconciling all invoices
· To work alongside other teams and provide support when needed at the respected office(s)
· Monitor and maintain all internal meeting rooms to a high standard
· Setting up conference calls
· Assist during events
Additionally, you will be sometime requested to perform the following duties:
· Keeping the reception area smart and tidy
· Dealing with couriers, receiving and distributing post, dealing with contractor
· Archiving, delivering files
· Supporting the office with any admin tasks
· To man the company's reception switchboard
· Answering the phone to company standard, transferring the call, and taking messages
· To greet all clients on arrival and assist them in a courteous & helpful manner
· Manage the Reception outlook diary
· To assist the marketing team with in-house events
· Order all lunches, breakfasts & dinner when required
· Ordering all stock and completing monthly stocktake
· Coding and reconciling all invoices
· To work alongside other teams and provide support when needed at the respected office(s)
· Monitor and maintain all internal meeting rooms to a high standard
· Setting up conference calls
· Assist with all travel/hotel booking for internal clients