Legal Operations and Company Secretary Co-ordinator

About FastmarketsnFastmarkets is an independent commodity pricing and information organisation with over 500 staff. We are fuelled by values that bring us all together and are united by a collective passion to make a difference. We are supported by a working model that is based on a hybrid approach that allows each of us to balance home and office working while encouraging effective collaboration and accountability.nFastmarkets is the most trusted Price Reporting Agency (PRA) in the metals, mining, agriculture, forest products, and energy transition markets. Our price data, forecasts, and market analyses give our customers strategic advantage in complex, volatile, often opaque markets. Our events provide forums for market participants to come together, trade, and talk through the critical issues of our times.

We are making a difference. Fastmarkets works to create transparent commodity markets through our reliable and trusted price data and market intelligence. The markets we serve are central to how economies work and are essential for our lives. By doing this, Fastmarkets helps our customers build a more sustainable world. We are built on a 130-year foundation while bringing a digital platform to market, combining the currency of trust with the power of digital.

Most importantly, we are fuelled by our teams that, across the globe, making the amazing possible. With a deep sense of purpose and belonging, we are building an extraordinary future – together. If you would like to help build the future, we hope you will join us on our journey.

Fastmarkets was founded in 1913 (as Metal Bulletin) and is a privately held UK-registered company. It is owned by global private equity firm Astorg, a specialist investor in healthcare, software, technology, business services and technology-based industrial companies.

The RolenTo support the Legal, Risk and Compliance function (LRC) by managing Fastmarkets’ the day-to-day administration of the team and support with company secretarial responsibilities.nThe role will triage all general queries received by the team, assisting the team on projects, managing the processing of invoices and expenses and organising team meetings.nIn addition to this, a key part of the role is to assist with the management of the provision of company secretarial services for the group’s legal entities and directors, including: assisting the General Counsel with the preparation of board and committee packs, statutory compliance, maintaining statutory books, drafting and lodging required forms with Companies House in the UK and international regulatory bodies, liaising with local counsel regarding company secretarial matters, document preparation, execution and general administration.nThe role sits in the newly established LRC function within Fastmarkets. LRC is responsible for managing legal, risk, compliance, privacy, Co Sec and ESG on a global basis across the business. The General Counsel reports to the CEO and the team is viewed as a genuine business partner, critical to helping the organisation deliver its strategy.

Principal AccountabilitiesnWork closely with LRC team members to manage, track and triage incoming queries from the Fastmarkets business teamsnAssist the General Counsel with the preparation of board and committee packs, ensuring the smooth running of board and committee meetings, liaising with attendees, coordinating attendance etc.nManage the administration of the LRC team including document and resource managementnProvide co-ordination and secretarial support on ad hoc projects, including M&A integration, group reorganisations, new company incorporations and entity strike offsnManage the provision of company secretarial services for the group’s legal entities and directors.nEnsure Fastmarkets maintains statutory registers for each of the group’s subsidiaries, managing all relevant correspondence and preparation of board/shareholder documentationnLiaise with local counsel regarding company secretarial matters, document execution and general subsidiary managementnDraft and lodge required forms with Companies House in the UK and international regulatory bodiesnAssist with the coordination and preparation of statutory accounts and governance reports for the groupnRespond to queries regarding the group structure, preparing and maintaining guidance for the business regarding the samenAssist with the preparation of FBA-OY board and BEOC committee packs, ensuring the smooth running of board and committee meetings, liaising with attendees, coordinating attendance etc.nProcess invoices and expenses on our payment systems and following up on invoicing queriesnOrganise team meetings and offsites as requirednAdministration of new starters in the teamnOther ad hoc UK and international company secretarial work as required from time to time

KNOWLEDGE, EXPERIENCE AND SKILLSnWe are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.nExperience as a Legal administrator supporting a busy team.nExperience of Company Secretary duties within a small private companynExcellent Microsoft Office skills (particularly MS Word and PPT)nExperience working with directors (or equivalent) and other senior leadersnAdopts a methodical approach with excellent attention to detailnA flexible can-do approach to relevant issues and to act promptly to ensure situations are dealt with appropriately, effectively and with professionalismnGood time management, prioritisation skills and ability to manage a busy workloadnProactively seeks out opportunities to improve processes and ensure the effective functioning of the LRC team and wider businessnStrong verbal and written communication skillsnAble to work confidently and autonomously where required, while recognising when to ask for directionnICSA qualifications would be beneficialnA pro-active approach, anticipating the needs of the teamnAbility to learn to work with in-house software packages or databases (eg CSC, Visio)nAbility to remain calm under pressurenPersonable and able to build relationships with the team and others in the business

Our valuesnFastmarkets people come from all different walks of life. It’s this mix of brilliant personalities, experiences and insights that gives us that warm, open, and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are, there are six things we all have in common – and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have, our values are key to what makes our culture unique. They reflect who each of us are and they're embedded in everything we do.

Our values are:nMETRICS DRIVEN.

We use insights to improve our customers’ experience and our business performancenACCOUNTABLE.

We are accountable to ourselves and those we work with: we keep our promises and get things donenGROWTH MINDSET.

This value enables us to be nimble to the changing realities and operate with a sense of urgencynINCLUSIVE.

We are inclusive and respectful, celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.nCUSTOMER CENTRIC.

We are customer-centric in all that we donCOLLABORATIVE.

We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.

You’ve read a little about us – now it’s over to younIf you like what you’ve read so far and think you can see yourself as a Fastmarkets person, it’s time to fill in your application form. This form is an important part of the selection process: it’s used to determine whether or not you’ll be chosen to have an interview and acts as a basis for the questions we’ll ask you on the day. It’s vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why you’re great.

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