Funding and Compliance Officer

6 days ago

Gwynedd, United Kingdom Grwp Llandrillo Menai Full time

Job purpose

In relation to a certain designated grant funded large project / or alternatively for several smaller projects :-

1.To understand and correctly implement externally funded grant scheme funding rules, relating to both eligible expenditures and as to supporting evidence requirements.

2.Ensuring ineligible and/or unsupported elements are not claimed.

3.To maintain, operate, and review such EFU Unit systems.

4.To ensure EFU systems and processes are compliant with GLLM financial and procurement regulations

5.To ensure that all claims evidence (both non-financial and financial) is robust.

6.To ensure that accurate grant claims are prepared and submitted in a timely manner, in accordance with relevant grant scheme rules.

7.Assist in the liaison with the regular compliance audits, from all relevant grant funders (5xL.A.s; W.Gov.; UK.Gov.; NWGD; KTP; Agri-Food; and Commercial Income; etc; as required directed).

Main duties and responsibilities

In relation to a certain designated grant funded large project / or alternatively for several smaller projects :-

1.Correctly interpret and implement the externally funded grant schemes evidence and claim Rules.

2.Provide advice on scheme evidence compliance requirements to Operational Project Manager(s)

3.Ensure the accurate and efficient operation of all relevant EFU systems and processes.

4.Assist in the formation of GLLM externally funded project grant budgets.

5.Assist in maximising eligibility for grant claims and receipts.

6.Operationally advise on courses of action which will maximise flexibility in within Grant eligible heads.

7.Actively ensure the systems and processes in operation provide the GLLM Accounting Officer with suitable confidence of full compliance with grant Scheme rules.

8.Ensure GLLM is not subjected to funding claw-backs nor disallowances.

9.Responsible for gathering, input, presenting and coordination of all non-financial beneficiary data, and its accuracy in support of related claims.

10.Responsible for actively verifying, reconciling and monitoring all non-financial evidence necessary to support Grant claims.

11.Responsible for actively verifying, reconciling and monitoring all financial evidence required to support grant claims.

12.Ensure claims evidence (both financial and non-financial) is prepared to support timely submission of claims and supporting evidence, in accordance with the rules of the grant scheme

13.Assist and support the many regular external and internal compliance audits.

14.Actively monitor cash flow and keep Operational Project Managers updated.

15.Assist and advise on methods to legitimately expend and claim the eligible grant funds available, as and when required.

16.To action and model the phasing or re-phasing of project grant budgets, as and when required.

17.To monitor non-financial grant evidence compliance and financial progress, as required by the EFU Manager / Deputy.

18.With the Manager or Deputy, attend formal internal Project Management and Monitoring Meetings, providing detailed compliance, assurance, and financial progress information when required.

19.To maintain the EFU Units close internal relationships with the Finance Directorate and the MIS and Exams Directorate.

20.To undertake technical / professional development as necessary to maintain the required skills

21.Any other work commensurate with the grade, skills and capabilities of the post and post holder;

22.It should be noted that this Job description provides a summary of the main duties and responsibilities of the post and will be subject to periodic review which may lead to revisions in light of the operational requirements of the Grwp.

For further information and an application form, please visit our website


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