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Document Controller
2 months ago
This role would suit someone that is keen to develop their career within a growing organisation. They are therefore looking for individuals who are bright, enthusiastic and are looking for a challenge.
Key Responsibilities:
* Set up project on Fieldview (initial set up with forms tasks processes and project specific with subcontractors and calibrated zones and locations)
* Assist site team with site office set up and office management responsibilities (liaise with IT department re IT/printing equipment & BT lines, liaise with procurement department re various stationery and office necessities etc)
* Preparation of specific documents and document trackers (in particular trackers of information released externally)
* Process client document changes (day file)
* Process any documentation to be released to main contractor (TS, RFI, Samples, RAMS, Benchmarks, Reports QA documentation & commissioning certificates etc). Save on both internal and external EDMS and maintain trackers up to date accordingly
* Maintain up do date A1/A0 and/or A3 copies of drawings on site (as required)
* Process weekly design information notifications to design department and subcontractors
* Management of clock in system (if used on site)
* Processing H&S returns internally and externally.
* Keep up to date records of signed rams briefing sheets
* Assist in preparation of Internal and External monthly report if required (collating & combining information)
* Archive superseded drawings and documents in line with Company procedures.
* Assist with preparation of O&M manual (collate and save information to Viewpoint)
* Process as builts (as drawing point above and issue to main contractor & process comments when received)
* Process QA documentation and test & commissioning certificates issue to main contractor and process comments received
* Archive & organize shredding at project completion
* Assisting site team with office de-set-up
Knowledge / Experience:
* Experience of working with various EDMS systems i.e Viewpoint Aconex, Asite or BIW
* Experience of working in the M&E industry with basic understanding of construction documents
* Proficient in the use of Microsoft office: Word and Excel (minimum intermediate user), Computer Literacy, Experience working with various file types, Document Control experience is essential
Person Specification:
* Confident/Outgoing, Able to use own initiative, Takes responsibility for own workload
* Excellent organisational skills, Attention to detail / methodical, Communicates effectively both written and verbal
* Enjoys problem solving, Builds appropriate, professional and friendly relationships with the teams both in the office and on site
Our client has recently introduced hybrid working into the company although this is solely project dependent so will vary from project to project
