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Finance & Office Manager

3 months ago

Aberdeen, United Kingdom Recruitment Ventures Full time
We are seeking for a dynamic and highly organized individual with excellent people skills to lead our finance and administration team.
About Recruitment Ventures:
Recruitment Ventures offer an established suite of recruitment agencies, each providing specialist expertise within their associated industries. Within the group we have three highly specialised agencies focusing on Oil and Gas, Subsea and Renewable Recruitment sectors.
Granite Recruitment is a specialist Oil & Gas recruitment agency, providing resource solutions to operators, EPCs, drilling contractors and subcontractors.
Omni Subsea is a specialist subsea recruitment agency providing comprehensive resource solutions to operators and service companies by offering a specialised workforce consisting of highly skilled personnel.
Ingenii Resource is a specialist renewables recruitment agency, providing resource solutions to developers, OEMs, EPCs and subcontractors. The provision of blue & white collar workers spans the full project lifecycle, from research and development, to design, commissioning, operations and maintenance.
Our specialist approach enhances the service quality we provide to our clients. This is achieved through a competent understanding of the specific skill sets required for, and an established network that can be relied upon.
​Role Overview:
As a Finance and Office Manager in a busy recruitment group, you will be responsible for overseeing all aspects of daily financial operations and office management including pay-processing, sales invoicing and compliance. You will ensure a high level of service is maintained with clients and candidates, leading the admin/accounts team to meet deadlines, and offering advice where required. This is a fantastic opportunity for a local candidate to become an integral part of the group.
Key Responsibilities:
* Be the expert in the different pay methods available to candidates and how each is administered, ensuring complete clarity with both candidates and clients. Understand the differences between them and articulate the options available for each role.
* Work in accordance with ISO 9001, understanding and implementing the QMS processes
* Conduct comprehensive appraisals with the team on a regular basis, following up and supporting with any identified areas of improvement
* Manage the issuing and storage of employment contracts, as well as ensuring form completion prior to starting work, notify clients of any declarations
* Control the PPE storage aiding with accurate stockchecks, candidate records, client invoicing and logging of PPE requirements
* Oversee the completion of the quarterly HMRC Intermediary Report within the government-set deadlines
* Communicate up-to-date legislation with the team including IR35, NI increases etc.
* Be responsible for collating, storing and updating IR35 documentation
* Process bank payments in an accurate and timely manner
* Check and chase any outstanding purchase invoices prior to payment and advise of any funds required prior to processing
* Make sure sales invoices are raised diligently and quickly by the admin team with a “right first time” attitude
* Assist with in-house accounting including month-end management reports
* Oversee the Aged Receivables report ensuring payment is received for all sales invoices in line with agreed payment terms
* Be able to articulate estimated payment dates, cash flow forecasting and payment plans
* Promote the business on social media channels creating an active, engaging and positive space
* Support the team by processing timesheets/expenses, book accommodation/travel and administrative duties
The ideal candidate:
* Ability to lead by example, demonstrating high standards and practices
* Previous Payroll experience is essential for this role
* Work to tight deadlines, quick turnarounds, and work on own initiative to prioritise workload
* Excellent work ethic with a determination to service clients and candidates to the best of your ability
* Motivated to exceed targets and objectives
* Ability to implement, improve and optimize processes
* Previous experience of line management and development of staff
* Strong attention to detail and accuracy
* Previous experience in Finance system - Xero is desirable
* Working knowledge of HMRC reporting is desirable
* Proficient across Microsoft platforms, Excel in particular
* A key team player who can engage, motivate teams and develop strong relationships
* Strong financial acumen
Next Steps:
Are you a detail-oriented individual with a passion for finance and administration, If so then we want to hear from you
Please click apply to upload your CV for consideration or contact Mila Nickerson directly. We look forward to hearing from you