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Finance Manager

3 months ago

Gillingham, United Kingdom D2 Facilities Ltd Full time
20 days + bank holiday per year increasing to 22 after probation. (pro rata)
* 2 wellbeing days (x1 to be taken per 6 months)
* Birthday day off.
* Buy/Sell holiday scheme.
* Company Pension
* App Based Global benefits and rewards platform. after probation
* Personal Healthcare after probation. after probation
* Ongoing career training plan.
Working hours: 08:30 – 17:00 – flexibility required.
* Ensuring the companies 13week cashflow forecast is updated, ensuring that all payables, receivables, direct debts and standing orders are updated/ monitored. Conducting a weekly financial review meeting with the board to ensure the company is cash positive. Also ensuring VAT, Tax and savings accounts are accounted for and updated.
* Utilising Xero, Dext and ApprovalMAx to ensure bills are recorded correctly and the correct approver is notified of spend. The Financial Controller will also be responsible for keeping these systems updated for when new staff join, accountancy codes and project tracking need updating.
* Being the liaison between the company and accountants for PAYE control, VAT, Tax and other ad hoc requirements.
* Conducting Year End account preparations.
* Bank reconciliations.
* Producing monthly P&L reporting of both departments.
* Payroll management. Working with department managers to signoff timesheets/ overtime.
* Processing new starters and levers.
* Making all company payments.
* Managing HR requirements for new starters.
* Posting application for money invoices on Xero which have been created from multiple project managers. Ensuring the correct accountancy codes and project tracking is utilised.
* Purchase order management in two separate CRMs, ensuring that POs match bills received and escalated to management if there are any differences.
* Monitoring payment dates ensuring that reminders are sent, and debt is chased. Escalation of debt if 7day letters are required to be sent of legal action.
* Managing the company’s insurances and renewals.
* Completing PQQs.
* General Bookkeeping duties as required.
* Running monthly vehicle tracking reports to determine if any millage needs to be recovered from staff