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Operations Administrative Assistant

2 months ago

Battersea, United Kingdom identifi Global Resources Full time

Operations Administrator – Battersea London (hybrid) – up to £40,000 DOE


Expanding client is offering a great opportunity for an Operations Administrator to join a small but fast paced department. The role requires an organised, enthusiastic self-starter who thrives when working independently.


This role plays a critical role in supporting the teams effectiveness and efficiency, ensuring the smooth operation of processes and procedures within the company.


You will take the lead for all administrative tasking within the organisation and will act as support and liaison for the senior management team and their highly valued employees and consultants.


Main duties include:


Finance

  • Processing sales and purchase invoices using Xero software
  • Processing employee and contractor expenses
  • Chasing overdue and outstanding payments
  • Bank reconciliations


Operations

  • Supporting Head of Operations in administering policy and procedures
  • Ensure all administrative activities comply with company policies and procedures
  • Scheduling management meetings, preparing agendas, minute taking and publication
  • Prepare, manage, and store company documentation and correspondence, ensuring accuracy and confidentiality.
  • Monitoring compliance documentation is maintained in line with industry standards and regulations


Human Resources

  • Organise and maintain employee records, including personal information, employment contracts, and any changes (such as promotions or terminations) using Breathe HR
  • Administering staff onboarding and offboarding processes
  • Assisting Head of Operations with recruitment administration, including. liaising with agencies, arranging interviews and administering employment contracts
  • Compiling data and generating reports for senior leadership team on HR metrics, such as turnover rates, recruitment statistics, and employee demographics
  • Coordination of employee training and travel arrangements for employees


Sales / Commercial

  • Assisting with preparation of materials for client meetings, workshops, or presentations
  • Maintaining and updating company CRM with new opportunities and weekly pipeline reporting
  • Managing and administering company Linked-In content posting
  • Arranging industry exhibitions and co-ordinating ad hoc corporate events


Key Skills:

  • Strong administration skills
  • Previous financial experience
  • Excellent time management and organisational skills
  • Ability to work to own initiative and organise own workload without direct supervision
  • Thrives in a fast-moving environment, with ability to react and adapt to change
  • Strong and professional communication (both verbal and written) with confidence to exchange information at all levels clearly and concisely
  • Growth and results-driven
  • Positive attitude and focused on being a great team contributor
  • Ability to problem-solve, multi-task and meet deadlines


The role is a full-time opportunity, working 09:00 to 17:30 (Monday to Friday).

Hybrid working – minimum working 3 days per week Battersea, London