Part Time Receptionist/admin Assistant

2 weeks ago


Battersea, United Kingdom Carlton Recruitment Full time

Tuesdays, Thursdays and Fridays

(Office based 9am till 5pm)

**Key Responsibilities as a Part Time Receptionist/Admin assistant**:

- Supervising the reception area, including greeting customers and guests
- Handling the company's fleet of vehicles (insurance renewal, tax, MOT, Dart, and congestion charge accounts
- Arranging meetings and scheduling appointments with staff request or at director’s request
- Performing data entry roles, including updating records and databases
- Ordering of stationary responsible for restocking

**Assisting Contract Administrator (where necessary)**
- Preparing new site contracts boxes
- Handling any admin assistance that the Contract Administrator requires, this may vary each day

**Assisting Buyer**
- Invoice entering, updating credit card purchases, making credit card purchases
- Booking in / payments for site staff employees training (under buyer’s authorisation)
- Communicating with buyer, when packages that are delivered to the office, arranging for packages to be collected/sent if necessary
- Administering inventory of office supplies, including stationery, Cleaning & Hygiene items to ensure smooth office operations

**Assisting Accounts Team**
- Admin support for purchase ledger dept, including numbering invoices and filing in alphabetical order



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