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HR Administrator
3 months ago
Your new company
Hays are partnering with a reputable public sector organisation to recruit for a temporary HR Administrator, responsible for undertaking a range of HR admin tasks within the HR Services Team.
Your new role
Assist with health surveillance routines for applicable employees including reviewing reports to determine health surveillance requirements, sending out health surveillance questionnaires, coordinating responses and assisting with arranging clinics.Co-ordination of the provision of uniforms for employees by liaising with managers, staff and uniform suppliers and maintain appropriate record systems for uniform and footwear distribution systems. This includes some PPE uniform and maternity uniforms, new start uniforms for all staff members and uniform held in stock.Administer the service awards process and assist with any long service award events when required.Co-ordinate maternity, paternity, parental leave, flexible working and similar requests for all staff, and ensure paperwork is processed and documents uploaded to HR employee database.Record end dates on employee database where appropriate.Undertake records management processes for the admin team including recording documents on the R&D Schedule, disposing of manual and paper documents in accordance with the Schedule, and maintaining an efficient filing system.Assist with the regular monitoring of database information to ensure accuracy including running reports, checking and analysing data, and reconciling with other systems, e.g. payroll, for applicants and employees.Assist with staff changes, new starters and leavers processes.Provide cover for other admin functions within the team including staff passes/travel processes and medicals.Ensure compliance with legal obligations in relation to manual and computerised records and maintain confidentiality of information at all times.Respond to and deal effectively with internal and external queries.
What you'll need to succeed
Minimum of 1 years’ administration experience gained in an office environment to include maintaining manual and computerised records.Experience of providing advice and guidance to managers and employees.Minimum of 3 GCSEs at Grade C or above, or equivalent, including English & Maths or alternatively, be able to demonstrate at least 2 years relevant experience in a similar post.Experience of using MS Office Packages.Strong planning and organisational skills across a range of complex activities.Ability to communicate and influence effectively at all levels of the business.Excellent attention to detail, ability to work on own initiative.Ability to prioritise tasks and deadline driven.
What you'll get in return
£13.62 per hourTemporary for 6 monthsBelfast City Centre locationFull time hoursOnline timesheets with weekly payAccess to retailer discountsAccess to thousands of learning and development courses
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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