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People Coordinator
4 months ago
Duties & Responsibilities
• Serve as the primary contact for HR process and policy queries, escalating issues when necessary.
• Oversee the entire employee life-cycle, including hiring, promotions, transfers, departures, and maternity-related processes.
• Conduct employment checks for all new hires and current employee
• Prepare and issue offer letters, contracts, and other employment-related documentation.
• Ensure all due diligence is performed according to legal and regulatory standards during on-boarding and for current employees when applicable.
• Coordinate HR inductions, collaborating with the IT team to ensure a seamless first day for new employees.
• Manage the monthly payroll instruction process, ensuring Payroll is informed of all pay-related changes promptly to guarantee accurate employee compensation.
• Address and process queries related to employee absences.
• Support the probationary process by following up with managers on outstanding forms and tracking probation completion for final approval.
• Assist with the annual performance review cycle, maintaining necessary systems and providing guidance to managers and employees as needed.
• Respond to telephone and written inquiries
• Maintain accurate employee records, both manually and electronically; ensure the Position and Organisational data in HR systems (including organisational charts) is up-to-date.
• Support the user access process for the company's HR Self-Service tool, and generate scheduled and ad-hoc HRMI reports for business-wide distribution.
• Keep all HR-related processes and policy documentation current, actively contributing to their ongoing development in line with HR best practices.
Experience & Qualifications
• Experience working a HR Admin role within a regulated environment is highly advantageous
• Previous experience using and working with HR systems is essential
• CIPD level 3 is highly desirable, but not essential
• High level of proficiency in MS Office, including Word, Excel and Outlook
• Excellent attention to detail is essential