Purchase Ledger Assistant

2 weeks ago

Redcar, United Kingdom NRL Full time

Role Overview


To provide finance and administrative support to Finance Director and Accounts Assistants. To ensure the end-to-end process from purchase through to payment of suppliers is carried out seamlessly, efficiently and to a high standard.


** This role is a 14 month fixed term contract**


Keys Responsibilities


• Ensure all purchase (SGR) requests are processed in line with the finance service level agreement and all POs are raised to correct nominal codes, in line with requirements


• Process supplier invoices and credit notes, matching them to the correct purchase order ensuring all queries are resolved in a timely manner


• Prepare weekly payment run ensuring suppliers are paid within terms and allocate payments to correct invoices


• Prepare and post monthly foreign supplier payments


• Post BACS payment run


• Post all DD payments ensuring correct supplier invoices are allocated


• Prepare, issue and post credit card statements of employees validating the nominal codes and the correct treatment of VAT


• Prepare and post journal for expense claims from employees validating the nominal codes and the correct treatment of VAT and send to payroll dept for payment


• Prepare and post job journals in Navision for allocation of expenses and credit card payments


• Monitor the payables email ensuring all emails are actioned within required timescales


• Issue supplier remittances weekly


• Reconcile suppler statement monthly ensuring all queries are resolved in a timely manner


• Prepare month end accruals journal for all outstanding purchase orders


• Set up new suppliers following correct approval process


• Assisting with other Finance tasks contributing to the success of the department, as directed by the Finance Director.


Role Requirements Skills/Qualifications Essential



• GCSE grade A-C in Maths and English


• Excellent organisational skills


• Good communication- oral/written


• Ability to work under pressure


• Proactive


• Adaptable, flexible and able to embrace change


• IT literate (Word, Excel, Powerpoint, Outlook, Internet)


• Attention to detail and to be able to handle confidential documents and information with discretion


• Flexibility


Desirable


• AAT qualification or working towards


• Effective use of Navision and proficient in Microsoft Excel

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