Accounts & Office Manager (Office based) - West Byfleet
2 months ago
The growth of the business has led to the creation of a new role in the business for a person to support the team and particularly the Managing Director with day-to-day administration whilst at the same time working to automate routine office functions. The Accounts & Office Manager (Office based) will report directly to the Managing Director.
Client Details
This organisation is a mid-sized company operating in the construction industry. Based in West Byfleet, they pride themselves on a strong track record in their field and maintaining a high level of customer satisfaction.
Note - this is a fully office based role.
Description
The Accounts & Office Manager (Office based) role involves;
Sage / Accounts
- Ability to post invoices / credit notes.
- Allocation of supplier invoices
- Production of supplier payment runs based on cash flow forecast.
- Communicate with supplier and subcontractor accounts.
- Produce and send remittance.
- Raise customer invoices.
- Produce statements and chase customer payments when required.
- Produce CIS monthly report and sub contractor payment certs
- Produce monthly VAT return.
- Reconcile bank statements.
- Production of accurate management reports
Office Admin
- Manage employee benefits.
- Manage & record employee holiday records.
- Manage Insurance renewals.
- Manage sub-contractor insurances and renewals.
- Manage and update trade bodies with relevant information.
- Manage stationery / photocopier supplies.
- Manage company clothing.
- Ordering materials and equipment.
- Website updates
Health & Safety
- Manage staff & sub-contractor training schedules.
- Update policy documents and load onto Safe Contractor etc.
- Record and update supplier H&S details.
- Coordinate with main contractors' technical authors.
- Assemble project equipment schedules.
- Ensure engineers provide all O+M file information is provided.
- Ensure all subcontract / specialist test certs are issued
Profile
A successful Accounts & Office Manager (Office based) should have:
- Accounts / Finance experience from the construction industry
- Experience with CIS and subcontractors
- Experience with Sage line 50 or Xero
- Previous management/supervisor experience would be advantageous (supervising 1 in this role)
- Proficiency in financial software and Microsoft Office Suite.
- Ability to develop and implement financial strategies.
Job Offer
The Accounts & Office Manager (Office based) role offers a base salary of £35-40,000, plus:
- Bonus: discretionary (last year paid out at 20% of base salary)
- Private Health Care (BUPA, which also covers pre-existing conditions)
- Private Dental Care
- Contributory Pension with the company matching employee payments up to 5% of salary
- 25 days holiday a year (excluding statutory) of which a proportion are taken during the industry Xmas shut down.
- Free parking provided, or a 2 minute walk from West Byfleet Station.
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