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Personal Assistant

3 months ago

Uckfield, United Kingdom Countrywide Full time
Job Description
Competitive Salary £27,500 (Depending on Experience) | Hybrid working | Fixed Term Contract | Full Time | Hybrid working | Fixed Term Contract | Full Time
We are currently looking to recruit a PA to provide comprehensive and proactive support to the Divisional Managing Director, and to also support the wider South Coast Senior Management Team on a Fixed Term Contract.
Key Responsibilities of a Personal Assistant
Maintain and update diaries, identifying and prioritising tasks (using Microsoft Outlook).

Establish and maintain an email system to support the DMD.

Manage diverse tasks such as travel plans, calls, meetings, conferences, general queries, correspondence, and minute taking.

Create and manage reports and summaries for the leadership team on various metrics and data.

Prepare packs, presentations, materials, and agendas for key meetings and events (using PowerPoint, Word, etc.).

Organise regional initiatives, social events, and communications.

Act as an ambassador, building effective relationships with stakeholders.

Assist with tasks like managing stationery orders and car allocations.

Communicate with departments such as HR, IT, Fleet, and Payroll.
Skills and Experience Required to be a Successful Personal Assistant
Experience working in a fast-paced, customer-centric, and changing environment, providing comprehensive PA support to the Managing Director and leadership team.

Excellent skills in organisation, prioritisation, and time management with strong attention to detail.

Ability to work proactively and comfortably, using own initiative in a dynamic environment.

Excellent communication, influencing, and relationship skills with a customer-centric approach, comfortable working with colleagues at all levels.

Fully proficient in key software packages (Word, Excel, PowerPoint) and confident with Microsoft Outlook (or similar email systems).

High levels of energy, drive, enthusiasm, with a passion for personal development and team support.
Other Helpful Things to Know
This role reports to the Divisional Managing Director.

Hybrid working with a local base in Uckfield; travel to various locations for meetings is required.

Close working relationships with the wider Leadership Team, Finance Business Partner, all PAs, and the wider BU leadership teams across the Group.
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