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Office Manager

1 month ago

Thorpe End, United Kingdom Flux Consulting Full time
Office Manager / Marketing Coordinator
Norwich
Part-time 3 days per week (24 hours per week) with a view to making it a full-time position.
Salary - dependant on experience
Small, but growing Civil & Structural engineering practice seeks talented individual to join them in their brand new Norwich office.
You'll support the smooth operation of office activities, handle essential administrative tasks, and aid marketing efforts to promote the company brand, services, and products.
This hybrid role is ideal for an organised, detail-oriented professional with strong multitasking skills who can handle various office management duties and collaborate with the marketing team.
Key Responsibilities:
Office Management:
- Oversee daily office operations to ensure a professional and welcoming environment.
- Manage office supplies, inventory, and vendor relationships to maintain necessary resources.
- Coordinate with IT and other departments for equipment maintenance and troubleshooting.
- Organise office logistics for events, meetings, and company activities.
- Maintain office policies and communicate updates as needed.
Administrative Support:
- Handle day-to-day administrative tasks, including managing phone calls, emails, and calendars.
- Prepare and edit documents, presentations, and reports for internal and external communication.
- Assist with the onboarding of new staff, including setting up workstations, equipment, and documentation.
- Track and file important documents, maintaining confidentiality and data integrity.
- Prepare monthly expense reports and track budgets for office-related expenses.
Marketing Coordination:
- Assist with the planning and execution of marketing campaigns, including email, social media, and content marketing.
- Support digital marketing efforts by maintaining the website, blog, and social media channels.
- Coordinate with external vendors for print, design, and advertising services as needed.
- Help organize promotional events, webinars, or trade shows, ensuring smooth execution.
- Track, analyse, and report on key marketing metrics and campaign performance.
- Conduct research on market trends, competitor activities, and customer needs.
Key Skills and Qualifications:
- Level 2 / 3 Qualification in Marketing, or a related field (preferred but not mandatory).
- 2+ years in office administration, office management, or marketing support.
- Proficiency in MS Office (Word, Excel, PowerPoint) and experience with CRM software and marketing tools like Mailchimp, Canva, Hootsuite, etc.
- Strong written and verbal communication skills, with the ability to engage and liaise with stakeholders at various levels.
- Excellent multitasking and time-management abilities; strong attention to detail.
- Professional demeanour with a positive attitude and the ability to work collaboratively.
- Basic understanding of marketing principles and familiarity with digital marketing and social media platforms.
This role provides an excellent opportunity to contribute to both operational efficiency and marketing impact, offering growth potential in a dynamic work environment