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Operations & Finance Business Administrator

5 months ago

North Watford, United Kingdom Gilbert Meher Ltd Full time
Role: Operations & Finance Business Administrator
Location: Radlett, Hertfordshire
Salary: £32-40k per annum
The Operations & Finance Business Administrator will be responsible for managing various aspects of our operations, including social media, HR, payroll, resident billing, administration, purchasing, estates management, and finance. 
Key Responsibilities:
Social Media:
Manage and oversee social media presence.
Create engaging content that reflects the quality of care and community life.
Monitor and respond to online feedback and inquiries promptly and professionally.HR:
Verify all new starters have completed DBS, references, application forms, and identity checks, including right to work in the UK.
Conduct audits on HR files to ensure all documents are relevant and complete.
Generate contracts for new employees and process changes in terms and conditions for existing staff.
Ensure contracts are signed and uploaded to Care Cloud.
Assist with recruitment as needed.
Ensure compliance with Sponsorship Licence duties.Payroll:
Review weekly timesheets.
Produce weekly hours reports by department.
Check payslips for accuracy.
Monitor holiday entitlements, taken, and owed.Residents:
Collect data for month-end billing during week three of each month.
Ensure resident contracts with local authorities and third parties are accurate, signed, and correctly detailed.Administration:
Produce correspondence and support daily operational needs of the care home.
Provide general office administration.
Support the Directors in the efficient running of the business.Purchasing:
Review purchasing agreements to ensure invoiced prices match agreed terms.
Oversee group purchasing for capital items and consumables.
Negotiate with suppliers for the best pricing and seek alternatives as necessary.
Build and maintain relationships with new and existing suppliers.Estates:
Ensure all service agreements and certificates are current and correctly filed.
Maintain a control sheet for upcoming service visits and obtain multiple quotes for services.
Action any necessary works identified during service inspections.Finance:
Enter all purchase invoices into Sage and ensure prices charged match agreed terms.
Confirm purchase orders and appropriate authorisations are in place.
Chase credits due and prevent invoice duplications.
Regularly download invoices from online supplier portals.
Communicate payment schedules to the Finance Director.Compliance & Regulation:
Ensure all activities comply with relevant regulations and standards.Qualifications:
Proven experience in a similar role, preferably within a care home or healthcare setting.
Strong organisational and multitasking abilities.
Excellent communication skills, both written and verbal.
Proficiency with Sage or similar accounting software.
Familiarity with HR processes and compliance requirements.
Ability to manage social media platforms effectively.If you are interested please apply or contact Corrie Keable on (url removed)