Facilities Manager Administrator

3 weeks ago


Surrey, United Kingdom ML Labour Link Full time

Facilities Manager Administrator

We are working with a renowned Kent based Engineering business.

We have a fantastic opportunity to join their expanding Facility Maintenance Division.

Our client has an expanding portfolio of public and private sector clients, and the organisation comprises of several divisions including Mechanical & Structural, Electrical, Fabrication, Commercial Projects, Facility Maintenance and other associated trades.

We are currently hiring a Facilities Administrator to work at HM Prison in the Sussex area

Role and Responsibilities:

  • Overseeing the administration within a FM department.
  • Preparation & maintenance of spreadsheets, workflow trackers, word documents and
  • site folders.
  • Liaising with internal work teams, external contractors and sub-contractors.
  • Support & assist live project administration.
  • Provide excellent customer service.
  • Outgoing correspondence via email.
  • Incoming enquiries.
  • Ordering PPE and departmental materials.
  • Check engineer's timesheets against scheduling software.
  • Scan completed paperwork and archive accordingly.
  • Answer incoming calls where necessary.
  • Maintain and update customer records within the supply chain system.
  • Chasing deliveries to site - Liaise with an agreed customer contact for goods delivered to
  • directly to site
  • To actively participate in the continuous development and improvement of service
  • delivery.
  • To carry out other such duties as may be required from time to time.

Essential Requirements :

  • Ability to communicate in a clear and effective way, verbally and in writing.
  • Attention to detail.
  • Good organisational skills
  • Good knowledge of Excel spreadsheets and Word documents
  • Desirable but not essential working knowledge of Simpro.

Location : Brighton, East Sussex.

Employment Type: Sub Contractor CIS / PAYE / Ltd.

PAYE: Negotiable depending on experience.

CIS/LTD: Negotiable depending on experience.


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