Executive Assistant

3 weeks ago

Farringdon Without, United Kingdom Harwood Recruitment Solutions Ltd Full time
I am currently supporting a well-established Law firm recruit for an experienced Legal Executive Assistant; this is an extremely busy and fast paced role supporting the Head of Department and their team. The ideal candidate will have previously working in the Legal industry, have effective communication skills and be extremely organised.
Job responsibilities:
• Assisting the International Arbitration Head of Department
• Representing the International Arbitration team and being the “go to” person for the partners and the department
• Coordinating and organising departmental processes and events (reporting, snapshots, social activities, training workshops)
• Extensive diary management – arranging meetings, interviews, some travel arrangements, client entertainment, checking outlook calendars, reminding re appointments, and assisting in their preparation. Using own initiative to making appropriate determinations of behalf of others when required
• Typing and/or drafting correspondence, notes, reports, emails, forms, minutes, spreadsheets, slides, and other documentation
• Manage and maintain professional relationships with clients and other stakeholders, acting as gatekeeper for telephone calls and emails where required
• Communicating with clients and others and addressing queries
• Carrying out organisational and administrative tasks such as copying, proof-reading, extensive file management (hard copy and email)
• Accounting: processing payment of invoices, time recording, assisting with the billing process, dealing with expenses, preparing statements of account including narratives, awareness of client preferences, charge-out rates, funding arrangements, collating financial data for monthly reports
• Maintaining client data and assisting with marketing activities
• Undertaking a range of ad-hoc duties and projects as delegated from time to time
Job skills:
• Proficient organisational and administrative skills, attention to detail and ability flexibly handle time-restricted projects
• Excellent communication and influencing skills
• Excellent IT skills, experienced with relevant spreadsheets, databases, ability to adapt to modern technology and processes
• Excellent written skills, compiling data analysis and report writing
• Ability to demonstrate excellent judgement and discretion regarding confidential and commercially sensitive information Previous Experience:
• Extensive previous legal secretarial/PA experience within a law firm or other professional services organisation General skills:
• Well organised, uses initiative, prioritises appropriately, applies self, manages own workload, and meets deadlines
• Demonstrates excellent people skills (respectful, positive, articulate, professional and sympathetic)
• Delivers helpful internal services with a proactive and “can do” approach, shows commercial awareness and represents the department/firm appropriately • Calm, articulate and exchanges information and ideas
• Accepts and follows instructions, listens, makes notes, questions appropriately, acts collectively
• Aptitude to pick up modern technology and software
• Shows sound judgement and strategic planning skills; acts within boundaries
• Shows dedication, passion, and eagerness
• Is a respectful, reliable, and encouraging team player
• Reflects the firm’s culture
Please apply today – excellent benefits and career development within a friendly and fast paced team – immediate start and interviews

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