Property Management Admin

3 months ago

Baker Street Greater London, United Kingdom Joshua Robert Recruitment Full time
Are you an experienced property management professional looking to take your career to the next level? We have an exciting opportunity for a Property Management Administrator to join our client's dynamic team and support our Commercial Asset Manager.
  
Key Responsibilities:
  
As a Property Management Administrator, you will assist the Commercial Asset Manager with:
Monitoring and managing lease events such as rent reviews, break clauses, and lease expiries with tenants.
Instructing and corresponding with letting agents on vacant commercial properties.
Ensuring compliance at block/building levels and correctly filing statutory audits, and Health and Safety compliance documents.
Handling county court claims and managing post-CCJ recovery actions.
Overseeing annual insurance renewals and managing insurance claims.
Minimizing vacant property costs, including mitigating business rates and utility charges.
Corresponding with the VOA regarding business rates matters.
Preparing and approving service charge budgets, demands, and apportionment.
Conducting year-end service charge reconciliations.
Providing necessary information to ensure tenant arrears can be paid.   
In addition to the above, you will be responsible for:
Accurately filing key documents in accordance with company processes.
Addressing tenant queries and investigating discrepancies and variances related to tenant rent statements.
Processing lease applications for consent, including alterations, assignments, and underlettings.
Inputting property data into our central system in line with company procedures.
Updating and distributing property reports.   
Requirements:
A minimum of 2 years of comparable experience.
Comprehensive and up-to-date knowledge of relevant legislation.
Exceptional accuracy and attention to detail.
Excellent organisational skills, with the ability to prioritize tasks, manage time efficiently, and meet deadlines.
Strong communication and writing skills.
Ability to work both autonomously and within a team.
Initiative and sound judgment.
Previous experience with Qube property management software preferred.
Proficient in MS Office, including Excel, Word, Outlook, and MS Teams

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