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Office Administrator
1 week ago
Reporting to:
Operations Manager
Job location:
Hours: Grade/Salary:
Contract: 35 hours per week
Job Location:
Yate
Main purpose of the job
To support the Operations Manager and Accounts Administrator by providing administrative support throughout the project and payment process; as well as leading on important functions like researching project costs.
Your skills / experience;
- Good time management skills and the ability to work independently as required
- Excellent use of Office 365 suite, including Excel
- Excellent communication skills including the ability to communicate with clients
- Must have some experience in a relevant position
- Full, clean driving license.
Main duties & responsibilities
A. PROJECTS
- To liaise with Project Managers and client Practice Managers to schedule site visits
- To liaise with Practice Managers and contracted suppliers to schedule site visits and check availability for installation
- To liaise with client Practice Managers and Project Managers to schedule site visits.
- To research material, travel and accommodation costs for projects, collating information and estimates of costs and reporting
- To update project schedules as directed
- To liaise with Accounts Administrator and Project Managers to update project cost sheet and keep up to date
- To create site information packs containing compliance documentation
- Write up project meeting notes
- Contributes to project team effort by accomplishing related results as needed.
B. PAYROLL DATA ENTRY
- To maintain engineer's payroll by entering data by appropriate deadlines for the accounts administrator to process.
- May sometimes have to clarify timesheet information with Project Managers.
C. MAINTENANCE
- To support the Maintenance lead by providing admin support with Maintenance requests
- To liaise with Maintenance lead and enter information onto Maintenance database by appropriate deadlines
D. OTHER
- To work flexibly as part of the Projects and Maintenance team
- To work in accordance with the organisation's policies and procedures
- To attend meetings relevant to this post
- To undertake training that is necessary for the development of this post
- To undertake other appropriate duties as required by the Line Manager
- A willingness to drive company vehicles a short distance for valeting and servicing requirements.
Salary:
From £20,000.00 per year
Schedule:
- 10 hour shift
- 12 hour shift
Supplemental pay types:
- Bonus scheme
- Performance bonus
Ability to commute/relocate:
- Bristol: reliably commute or plan to relocate before starting work (required)
Work Location:
One location
Reference ID:
OFF/ADMIN
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