Medical Secretary

1 week ago

Stockport, Stockport, United Kingdom Pennine Care NHS Foundation Trust Full time
We are seeking a highly motivated individual to join the Specialist Services Administration Team at Woodbank.

The individual will be required to provide comprehensive secretarial and administrative support, ensuring work is produced effectively and efficiently in accordance with Trust policies and procedures, whilst maintaining consistently high standards at all times.

Responsible for co-ordinating the secretarial and administrative support for the Unit.

The post holder will be expected to manage their own workload with the Consultant and supporting medical team and coordinate their activities to ensure that an efficient service is provided.


The post holder will be flexible and use their own initiative to organise their workload, dependent on priorities and requirements at that time.

To provide personal secretarial assistance to the Consultant Psychiatrist and their Medical team.


Able to work unsupervised and manage own workload, exercising the highest standard of confidentiality using independent judgement and initiative, based on acquired knowledge and experience, demonstrating influence and composure when working under pressure and to strict guidelines.


To manage the diaries of the medical team members and to be responsible for planning and coordinating day to day activities by scheduling meetings, appointments and clinical commitments.


To assist in managing and maintaining the departmental systems ensuring accuracy of all data that supports the delivery of clinical services.

To link in and co-ordinate with other departments and organisations internally to represent PCFT, where appropriate.

Organising joint assessments with the pathway team.


Prepare agendas, assemble meeting papers, take and type minutes of Best Interests meetings, CTM/CPA meetings, Safeguarding meetings and staff meetings as required, including follow up actions.

To draft formal letters and papers on behalf of team members where appropriate.

Audio-typing, copy typing and formatting of letters as appropriate ensuring timescales are met.

Liaising with GPs, patients and their relatives, plus other relevant agencies, e.g. Social Services, Probation, Courts, Prisons, Police Departments, Solicitors etc.


Dealing with telephone enquiries in a diplomatic and sensitive way, following these through with the appropriate member of staff in an appropriate and tactful manner.


Control and maintenance of health records (including archiving) in accordance with the Trust's Records Management Policy and ensuring all are electronically tracked to the current location.

To be responsible for the maintenance and security of all Manual and electronic filing systems.

Organising and maintaining an effective and efficient filing system.


Exercise independent judgement and initiative when problems arise by taking appropriate action to resolve the situation or referring to the appropriate person.

Cooperate fully in the introduction of new technology and new methods of working, as appropriate to the work of Medical Secretary, including self
- development, to continuously update knowledge of new trends.


To safeguard, at all times, privacy of information relating to patients and staff alike, ensuring that an efficient, courteous service is offered to all service users and that confidentiality is strictly maintained.

Organising meetings, preparing and distributing agenda and minutes.


Audio typing reports for First and Second Tier Mental Health Tribunals, Hospital Managers and Ministry of Justice, ensuring that target dates are met.

Audio typing discharge summaries or other relevant clinical letters.


Ensuring that admission / discharge summaries are completed within the target times, bringing to the attention of the consultant any problems arising.

Providing prompt diagnostic information to clinical coding by completion of ID sheets, ensuring targets are met.


To work as an integral part of the medical secretariat in the directorate, providing cover and assistance to other consultants and colleagues as required.


To participate in yearly Individual Performance and Development Reviews with related quarterly appraisals, undertaking management supervision and ensuring completion of mandatory training.

To abide by all relevant trust policies and procedures.

Collect, collate, input and extract data into/from NHS systems as directed by the unit Manager (NHS Spine, Clinical Systems, SMART, ESR, PARIS)

To provide administrative assistance to the Unit in the absence of the Unit Administrator

Any other duties as required by the Trust

  • Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Heaton Norris Medical Practice Full time

    We are looking for an experienced medical secretary to work at our friendly NHS GP practice. As a practice we pride ourselves on excellent team working.You will be working as part of the larger administrative team more specifically within the medical secretarial team to be responsible for undertaking a wide range of secretarial and administrative duties and...

  • Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Bramhall & Shaw Heath Medical Group Full time

    Job summary To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include, but are not limited to, the completion of medical referrals both dictation and paper based. The processing of information, liaising with multidisciplinary team...

  • Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Cheadle Medical Practice Full time

    We are looking for an engaged, positive, friendly, hard-working and resilient individual to join our reception team at Cheadle Medical Practice.It's an incredibly busy time in General Practice - patient expectations are higher than ever, so we need someone who can work at a fast pace while delivering excellent customer service.Hours: 27 to 35 per weekPerson...

  • Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    Main Duties and Responsibilities Responsible for typing and processing of all work generated by the consultants and their junior medical team, adhering to appropriate deadlines. Responsible for medical audio typing for any of the laboratory Medicine disciplines as directed by the senior secretarial team. Responsible for general typing and processing of work...

  • Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    Full Time Post and part time consideredTo provide an effective and efficient Medical Secretary role within the Pathology directorate.An enthusiastic, motivated individual is required to provide a flexible, efficient support in the secretarial service to our Pathology Team in the clinical support services Division at Stockport NHS Foundation Trust.The...

  • Support Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    We are looking to recruit to enthusiastic and organised Support Secretaries to work within the Paediatric Department at Stepping Hill Hospital.The role will support the Women and Children Directorate to ensure typing cover is available and to cover for shortages and peaks in demand across the departments and will also support the Senior Medical secretaries...

  • Senior Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    Part Time Post 36 Hours Per WeekTo provide an effective and efficient Senior Medical Secretary role to named Consultants within the Rheumatology service.An exciting opportunity has arisen for a proactive and enthusiastic individuals to join the medical secretarial team in the Medicine Division at Stockport NHS Foundation Trust.As a team player you will be...

  • Senior Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    To provide an effective and efficient Senior Medical Secretary for Hematology role to named Consultants within the service with a flexible approach to support other specialties.

  • Senior Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    Part Time Post 24 Hours Per WeekTo provide an effective and efficient Senior Medical Secretary role to named Consultants within the General Surgery service.An exciting opportunity has arisen for a proactive and enthusiastic individuals to join the medical secretarial team in the Surgery, GI and Critical Care Division at Stockport NHS Foundation Trust.As a...

  • Senior Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    Main Duties and Responsibilities To provide senior medical secretarial service directly to named Consultants. To ensure RTT (18 week pathway) status is recorded accurately and is up to date. To collate information for clinical audits if required. To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other...

  • Support Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    We are looking to recruit to enthusiastic and organised Support Secretaries to work within the Paediatric Department at Stepping Hill Hospital.The role will support the Women and Children Directorate to ensure typing cover is available and to cover for shortages and peaks in demand across the departments and will also support the Senior Medical secretaries...

  • Senior Medical Secretary in Paediatrics

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    **PREVIOUS APPLICANTS NEED NOT APPLY**35.00 HOURS A WEEKTo provide an effective and efficient Senior Medical Secretary role to named Consultants within the Paediatric Department.

  • Senior Medical Secretary in Women

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    Job summary To provide an effective and efficient Senior Medical Secretary service to named Consultants within the Women & Children Directorate. To provide support for the team of Medical Secretaries in order to meet trust targets. To support the associated service by ensuring that all appropriate information is sent out and received in a timely manner...

  • Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Pennine Care NHS Foundation Trust Full time

    We are seeking a highly motivated individual to join the Specialist Services Administration Team at Woodbank. The individual will be required to provide comprehensive secretarial and administrative support, ensuring work is produced effectively and efficiently in accordance with Trust policies and procedures, whilst maintaining consistently high standards at...

  • Senior Medical Secretary in Women

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    Main Duties and Responsibilities To provide senior medical secretarial service directly to named Consultants. To ensure RTT (18 week pathway) status is recorded accurately and is up to date. To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports. Arranging...

  • Medical Secretary/waiting List Officer

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    To provide a comprehensive and effective secretarial, waiting list and administrative service to a Consultant(s) and their medical team.To administrate waiting lists and organise patient admissions and pre-operative appointments.To undertake the audio-typing of clinical and non-clinical correspondence within their specialty area.The post-holder will be...

  • Support Medical Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    Job summary To assist in providing high quality, safe patient care through the delivery of an effective, efficient and responsive administrative and clerical service which meets the needs of the service. This will be achieved by working in a supportive team, supporting colleagues, the senior medical administration team and management, to ensure the team...

  • Cardiology - Secretary Support

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    An exciting opportunity has arisen to become part of a busy team of secretaries within the Cardiology team here at Stepping Hill Hospital. Your role would be to support the medical secretary, cover any workload when they are one leave and help with day to day tasks to help the service run smoothly.To provide a personal assistant and medical secretarial...

  • Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

    PREVIOUS APPLICANTS NEED NOT APPLYBand 3 Secretary post hours per weekThis is a fantastic opportunity for a highly motivated, enthusiastic and flexible individual to join the Integrated Care Division. Providing a confidential and comprehensive service to support the delivery of the Quality and Improvement Agenda.This role requires a highly organised person...

  • Part-time Legal Secretary

    1 week ago

    Stockport, Stockport, United Kingdom Acsol Ltd Full time

    Join Our Team as a Legal Secretary at a Leading Cheshire Law Firm!Are you passionate about law and looking to kickstart your career in litigation? Our client, a reputable Cheshire law firm with multiple offices, is currently seeking a dedicated individual to join their Stockport Head Office as part of the Litigation Department.Responsibilities:Supporting the...