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Business Support Coordinator
3 months ago
Coulter Elite Resourcing are looking to recruit for a Business Support Coordinator to provide support to our clients Sales Director and Sales Department.
The main responsibilities of the Business Support Coordinator are to;
- To devise and maintain office systems, including data management and filing
- To assist with incoming calls when the Sales Director is unavailable
- To produce documentation relating to project work, where required
- To arrange travel and accommodation where required
- Assisting sales teams with the inhouse CRM System
- Lead allocation and data management/movement using our CRM System
- To delegate work in the absence of the Sales Director;
- Checking and approving all sales orders within our CRM System
- To organise and maintain the Sales Director's diary and make appointments, including any print outs required for scheduled meetings and preparation of meeting agendas where required;
- Assisting with sales staff with order processing using our CRM System
- To assist the Sales Director in ensuring that work assigned by them to other individuals or departments is completed, i.e. follow up on delegated work in order to meet deadlines.
- To assist the Sales Director with administrative work for departmental/business communications;
- Supporting the Sales Director with HR issues, which will consist of minute taking, drafting letters etc;
- To coordinate monthly payroll across departments ensuring that group deadlines are met;
- To manage the preparation and coordination of Quarterly Sales Conferences;
The above is not an exhaustive list of duties and you will be expected to perform different tasks necessitated by your changing role and the overall business objectives of the organisation.
- Ability to think outside the box and work on your own initiative;
- All written correspondence to contain clear, accurate and thorough information;
- High level of confidentiality, integrity and reliability;
- Excellent attention to detail;
- Excellent organisational and time management skills with the ability to prioritise;
- Excellent communication and interpersonal skills;
- Excellent word processing and IT skills, including knowledge of a range of software packages such as Outlook, Excel, PowerPoint, Work and internet explorer;
- Ability to work under pressure and to tight deadlines;
- Ability to research, digest, analyse and present material clearly and concisely; and
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
