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Executive Pa

3 months ago

London, Greater London, United Kingdom Page Group Full time
Closely supporting the Global Managing Director and other members of the Page Outsourcing Senior Leadership team.

As the Executive PA you will be interacting with Executives at Board level, clients and suppliers as well as internal colleagues from aroundthe world on a day to day basis, acting as the first point of contact, representing the business in a professional and confident manner.


Client Details
Page Outsourcing is one of the fastest growing global Outsourced providers and experiencing rapid growth. This unprecedented growth is simply due to our unique positioning within the outsourced industry.

Being part of Page Group enables us to offer trueGlobal tailored solutions, across the full total talent spectrum underpinned by our best-in-class infrastructure enabling us to deliver industry leading performance.


Description
As the Executive PA your key responsibilities will include:

  • Providing comprehensive work related and personal administrative support to the Global Managing Director.
  • Provide comprehensive day to day administrative support, including preparation of expense claims, presentations, documents, reports, briefing papers as required.
  • Developing a good understanding of the Page Outsourcing structure and key contacts in other offices/divisions.
  • Extensive diary management proactively managing, scheduling and prioritising meetings and events using Microsoft Outlook.
  • Scheduling of internal/external meetings as required including booking internal meeting rooms.
  • Processing of purchase orders.
  • Liaison with internal departments to support the functioning of the team, including Facilities, IT, HR and Finance.
  • Travel management to many of our offices across 34 countries requiring booking of international travel across multiple time zones flights, trains, visas, hotels, transfers to and from the airport and car parking.
  • Booking internal business lunches and external venues.
  • Assisting the Leadership team with events, meetings, diary management and travel including internal and external conferences logistics, accommodation, travel, catering/dinners.

Profile

As the successful Executive PA you will demonstrate:

  • A highly motivated outlook.
  • The ability to work in an ambiguous environment often with little or no direction.
  • A naturally proactive mindset.
  • The ability to problem solve and an enjoyment in taking the initiative.
  • Ability to keep to deadlines.
  • Advanced MS Office experience.
  • Strong interpersonal skills, with an innate ability to develop effective relationships with a broad and diverse network.
  • Working at pace with conflicting deadlines.

Job Offer
For the successful Executive PA, you will receive a comprehensive remuneration and benefits package, including:

  • A career with PageGroup
  • offering scope across all of brands and all our client settings, UK and beyond.
  • Competitive salary and bonus scheme.
  • Flexible working.
  • Family friendly enhanced policies.