Accounts Receivable Administrator

1 week ago


Hartlepool, Hartlepool, United Kingdom International Flavors & Fragrances Full time

Salary:
Up to £27,000

  • Support the company credit control system;
  • Ensure that debts are paid in a timely manner;
  • Daily Cash Book completion and reconciliations within agreed timescales;
  • To liaise with the bank and manage the bank account balances as and when required;
  • Control of customer commission accruals and payments;
  • Maintain accurate records of all activity;
  • Identify changes in payment patterns and propose action to avert indebtedness;
  • Provide accurate advice on billing queries;
  • Respond promptly and completely to both external and internal enquiries;
  • Propose writeoff of irrecoverable debt and disbursements;
  • Recovery of debt by referring debts to solicitors for recovery as required;
  • Provide adhoc reporting as and when required;
  • Undertake account reconciliations as required;
  • Ensure monthly processing deadlines are met as required;
  • Send out monthly customer statements/letters as may be agreed from time to time;
  • Develop the credit management capability within the business;
  • To work closely with the Customer Services Team to ensure data records are correct;
  • To assist the Financial Controller and Finance team colleagues with day to day tasks and when necessary provide cover for an absent team member;
  • To provide excellent standards of customer service to both intercompany and external customers;
  • Ensure all areas of responsibility meet expected housekeeping standards and comply with the Quality Management Systems;
  • To liaise both in person and electronically, with both internal and external stakeholders, in a professional manner at all times;
  • To support the monthend process with agreeing intercompany balances with related parties;
  • To fulfill other tasks deemed appropriate by the company;

Job Requirements:

Formal requirements:

  • No formal professional qualifications are required although formal training in Credit Control & Collections is desirable; (e.g. ICM)

Experience:

  • Demonstrable experience of working within the credit control function in a high volume, global business with turnover > £10m
  • Familiar with accounting procedures, ledgers and general accounts

Specific skills or knowledge:

  • Excellent communication skills (written and verbal), with a strong 'customer service' ethic
  • Intermediate level of Microsoft Office Applications (Excel, Word, Outlook)
  • Experience of ERP systems (SAP, ORACLE) or similar would be advantageous
  • Excellent numeracy skills, attention to detail and accuracy
  • Strong administrative and organisational skills to manage a busy workload in order to meet strict deadlines

Required personal skills:

  • Can do attitude
  • Good team player with a proactive and flexible approach to problem solving and being able to work on own initiative.
  • Outgoing and confident personality who is able to operate at all levels
  • Initiative to be able to develop and improve systems and procedures


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