Receptionist and Office Administrator

2 weeks ago

London, Greater London, United Kingdom Murphy Geospatial Full time

Are you passionate about delivering positive client outcomes? Are you looking to join a progressive, ambitious company which lives and breathes its values and cultures? Want a role with constant opportunity for upskilling and progression? Then Murphy Geospatial is the company for you

About Us

Murphy Geospatial is one of the leading Geomatic consultancies in Europe. We believe in the value of verified geospatial data and its use in understanding the natural and built environment around us. We specialise in Geospatial Consultancy, Measured Building Surveys, Legal Mapping, Area Measurement, Building Information Modelling (BIM), 3D HD Laser Scanning, Topographic Surveys, Ground Penetrating Radar (GPR), Specialist Engineering Services, Subsurface Engineering Services, Geophysical Surveys, Monitoring Solutions, Digital Construction, Property Consultancy, Hydrographic Surveys and UAV/Drone Surveys.

Would you like to be part of our winning team?

We are currently recruiting for a Receptionist and Office Administrator to join our Administration Team . This is a great opportunity for someone with previous experience in an administration role to work within a busy team in the growing Geospatial Industry. The successful applicant will be reporting to the Group Office Co-Ordinator and will be working in our UK Head Office based in Watford. This role will require attendance to our Watford office 5 days per week. There may be the option for hybrid working/ office rotation when the successful candidates are appointed.

What will I be doing in my new role?

  • Welcome all visitors to our office in a friendly manner and ensure they are directed appropriately
  • Manage the company mailboxes with timely responses
  • Screen telephone calls, enquiries, requests, and handling them when appropriate in a confidential manner
  • Receive, sort, and distribute the daily mail/deliveries, arrange couriers etc
  • Raise queries where necessary and monitor responses. Escalate any unresolved issues with the Office Co-Ordinator
  • Manage correspondence within tight timeframes
  • Maintain our office security by ensuring safety procedures are followed at reception
  • Ensure both the reception area and company meeting rooms are well maintained, presentable and tidy always
  • Monitor the cleanliness of the office and report any issues
  • Assist with the preparation, collation, and delivery of tender documents
  • Creating POs in line with company procedures
  • Managing company credit card and reconciling same in line with company procedures
  • Accurately account for Petty Cash with the Finance team
  • Conference room and hot desk management and ensuring hot desks are left in good condition when vacated
  • Organisation of catering when needed
  • Making extensive travel arrangements
  • Manage the stationery, office, and kitchen supplies within the office
  • Arranging and booking various H&S training courses as needed
  • Support the Group Office Co-Ordinator in management of office welfare facilities and supplies
  • Assist in establishing and maintaining supplier accounts
  • Perform other clerical duties such as photocopying, binding, printing, and filing
  • Understanding the business needs and prioritising accordingly
  • Communicate effectively and efficiently, while maintaining good working relationships with all colleagues
  • Assist in the organization of staff social events throughout the year if needed
  • Identify opportunities for improvements within the company and raise them within the administration team
  • Any other tasks reasonably expected of the administration team

What qualifications/ previous experience do I need

  • 2-3 years' reception experience, preferably in a similar type of role
  • MS Office Suite skills, Outlook, Work, Excel, PowerPoint, Teams
  • Full UK Driving License and use of own vehicle
  • Sage Experience is desirable but not essential

What key attributes do I need?

  • Excellent communication skills
  • High level of attention to detail
  • Good time and priority management skills.
  • Ability to work well under pressure and multitask
  • Self-motivated with an ability to work on your own initiative
  • Strong data entry skills
  • Ability to quickly adapt to changing processes
  • Accurately and efficiently handle information in a discrete manner

Employee Benefits:

  • Competitive basic package plus benefits.
  • Access to company Healthcare/ Dental Scheme after 6 months' service.
  • Companywide Social Events.
  • Education assistance and career development.
  • Employee Assistance Program; Including Wellbeing.
  • Access to auto enrolment Pension Scheme.
  • Allowance payments when working away.
  • Cycle to work scheme.

Why build your career with Murphy Geospatial?

  • Widely Recognised: We are widely recognised as one of the most experienced, professional, innovative, and technologically proficient surveying companies today.
  • Cutting Edge Technologies: we use only the very latest technological equipment.
  • Support network: We pride ourselves on our excellent support network of employees and management who are always eager to help each other.
  • Equality & Opportunity: We are fully committed to a policy of equality of opportunity in our employment practices.
  • Breadth of Experience: We branch across all sectors of industry giving our staff opportunities to gain a broad base of knowledge and experience.
  • Learning & Growth: We support and develop our people to enhance their technical and personal competencies towards the achievement of their ambitions.
  • Exclusive Clients: We are proud to work with a broad spectrum of exclusive clients.

Murphy Geospatial HR Philosophy

Our people are a critical part of our success and represent the value of Murphy Geospatial through their actions and decisions every day. We believe focusing on recruiting the best people and investing in their development helps us to create an environment where staff are engaged and committed, leading to higher levels of staff and client satisfaction.

Apply today to find out more

Agencies need not apply

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