Executive Assistant

2 weeks ago

London, Greater London, United Kingdom We Are With You Full time

We're recruiting an experienced Executive Assistant to join our Central Services team, working with our New Business & Contract Retention directorate.

If you are looking to join a values driven, forward thinking charity and have the passion and expertise to support our Executive Leadership team at With You, we want to hear from you.


Reporting into the Executive Director for Governance and Corporate Services, you will work to ensure that With You's Executive and Senior Leadership Team are supported through excellent administrative, organisational and communication skills.

As an Executive Assistant, your skills and knowledge will allow you to proactively take ownership and identify individual responsibility to coordinate, lead or manage diaries, mailboxes, projects and processes.

By effectively delivering these tasks and accurately anticipating the Executives requirements you will be allowing them to focus on carrying out their responsibilities to deliver on the organisation's mission and strategic objectives.


This will include:

  • Supporting members of the Executive, to ensure all administrative tasks are managed adequately, so that they are freed of admin workload.
  • Scheduling and preparing documentation (agendas, action logs) and presentations for Executive, SLT and other key senior management meetings within the organisation (as instructed).
  • Supporting the directorate in the delivery of projects, taking charge of your own project action lists (on an adhoc basis) and reporting back to relevant senior management.
  • Coordinating travel and accommodation across the UK in line with organisational budgets and in line with policies and procedures, as well as ensuring effective use of corporate tools available to carry out these tasks e.g. Agiito (accommodation), or Trainline (railway travel).
  • Ensuring all meetings managed as part of your remit are minuted in line with internal and external governance requirements and maintain appropriate records, and follow up on the delivery of actions in a timely manner.
  • Communicating confidently and proactively at all levels, and maintaining, where necessary, a high level of discretion and sensitivity.
  • Adapting and improving administrative processes in order to enhance the agility of the organisation and the Executive and Senior Leadership Team.
  • Anticipate requirements and proactively gather information to support the Executive and Senior Leadership Team in carrying out their responsibilities.
  • Supporting with event coordination; managing all aspects such as logistics, attendance lists and budgets, invites and relevant literature etc.
  • You may represent the Executive and Senior Leadership Team of With You the ability to demonstrate the highest standards of integrity, confidentiality and reliability is essential.

REQUIRED SKILLS:


We are looking for an individual with exceptional anticipation and organisational skills - you will be someone who enjoys working with a wide range of stakeholders, whilst ensuring you maintain tact, diplomacy and resilience.

You will be confident when dealing with a variety of tasks, including those requiring discretion and critical thinking to mitigate issues.

It is important that you have the ability to understand and produce reports, as well as exemplary communication skills.

This is the ideal role for someone who loves to organise, wants a challenge and likes to stay busy You'll be working with a supportive, service-focused team, who will welcome your expertise and enthusiasm for getting things done.

This is a remote role based from home. This position is full time and fixed term until May 2025.

Diversity Statement

ABOUT THE COMPANY:

Everyone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health.

We provide a free and confidential service without judgement to more than 100,000 people a year.

We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support.


We Are With You.

IND L

BENEFITS:

  • 28 days annual leave, plus bank holidays
  • 2 days paid volunteer leave per year
  • Autoenrollment into We Are With You's pension scheme
  • Access to a Blue Light Card
  • Flexible working opportunities and access to a range of services and resources to support you with your wellbeing

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Executive Network Group Full time

    Executive Assistant Position at Global Financial Services Firm in LondonAre you a top-notch Executive Assistant ready to take on a challenging role in a global financial services firm in London? Network HR is excited to partner exclusively with this prestigious company located in central London.About the Role:Work directly with the CEO to ensure the smooth...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Luna Partners Full time

    Executive Assistant - PermanentnLocation - 1 day remote, 4 days - Central LondonnSalary - £50,000 per annum plus great benefitsJoin a highly regarded Executive Search Consultancy in fast paced role as an Executive Assistant. They need an Executive Assistant with a hands on attitude and an extremely professional approach with outstanding communication...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Luna Partners Full time

    Executive Assistant - PermanentLocation - 1 day remote, 4 days - Central LondonSalary - £50,000 per annum plus great benefitsFind out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.Join a highly regarded Executive Search Consultancy in fast paced role as an Executive Assistant. They need an...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Tay Associates Ltd Full time

    A leading executive search firm is seeking a dynamic Executive Assistant to deliver bespoke support services to a Partner.Located in stunning offices in the West End, the Executive Assistant role comprises of traditional Executive Assistant duties and project management tasks.The firm champions autonomy and you will be encouraged and supported in equal...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Tay Associates Ltd Full time

    Job Title: Executive AssistantCompany: Reinsurance companyLocation: On-site, 5 days a weekSalary: Up to £25 per hourOffice Environment: Vibrant with amazing cultureA dynamic reinsurance company is seeking a self-assured and motivated Executive Assistant to join their team initially on a temporary basis with the opportunity for a permanent position. In this...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Tay Associates Ltd Full time

    A top-tier Reinsurance company is searching for a Senior Executive Assistant to offer proactive administrative support to four Senior Executives. This role also involves providing ad-hoc administrative assistance to other team members in London.Situated in an impressive City location, the Senior Executive Assistant position is diverse and wide-ranging;...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Pertemps Network Group Full time

    Job Description:Executive Assistant - Temp 3 months - £18.96 per hour - Hybrid/LondonCharity is seeking an experienced Executive Assistant to support their CEO and Executive team.This is a temporary role to start on 2ndJanuary 2024 for an initial 3 month period and will pay £18.96 per hour PAYE.The main responsibilities of the EA will include:Work with the...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom FY Recruitment Full time

    Executive Assistant- Global Executive Search FirmHybrid Working 3 days in officeLooking for EA's with executive search expWe have a number of clients in the Executive Search space looking for Executive Assistants across their business. Our clients offer fantastic hybrid working and benefits and are located across both the city and West End. Ideally you will...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Hunter Merrifield Full time

    Merrifield Consultants are working with a Medical Membership Organisation in their search for an Executive Assistant for its Chief Executive's Department. The Medical Membership Organisation is a professional body and It qualifies the profession and deliversguidance, development and training.Executive Assistant (Chief Executive's Office)Salary: £32,965 to...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom FIS Full time

    Position Type : Full time Type Of Hire : Experienced (relevant combo of work and education) Travel Percentage : 0% Are you ready to unleash your full potential? We're looking for people who are passionate about payments to chart Worldpay's path to being the largest and most-loved payments company in the world. About the team Our ...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Tay Associates Ltd Full time

    A global and established management consultancy firm based in the heart of the West End is looking for a bright and passionate Executive Assistant who loves to deliver meticulous support and get involved in a collaborative team culture on a flexible workingbasis.This is a great opportunity for an Executive Assistant to get involved in a high volume and...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Australasian Recruitment Company Full time

    EXECUTIVE ASSISTANTAn exciting opportunity to support a leading sales website CEOEXECUTIVE ASSISTANT ROLE: Managing the endtoend onboarding process for new clients, ensuring all necessary documentation and information are collected accurately and in a timely manner Coordinating with various internal departments to facilitate the smooth transition of new...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Tay Associates Ltd Full time

    Executive Assistant | Full-time | Up to £25 per hour**Temporary to permanent opportunity A leading reinsurance company is seeking a dynamic and motivated Executive Assistant to join their team on a temporary to permanent basis. You will directly support the head of bespoke in the underwriting team.As an Executive Assistant, you will be a key player in...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Page Personnel Secretarial & Business Support Full time

    As the Executive Assistant you will be dynamic and proactive in managing the co-founders busy diary and aspects of his personal life. This is a business PA/EA position where you will be exposed to an international vibrant environment joining at one of themost exciting times.Client DetailsYour role as the Personal Assistant will be working directly with the...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom James Adams Full time

    Executive Assistant Position at Leading Consultancy in London A professional services consultancy in the L&D and management consulting sector is looking for a proactive and dynamic Executive Assistant to support the Co-founders. This temp to perm role in London offers the chance to transition to a permanent position. About the Role: Join as an Executive...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Tay Associates Ltd Full time

    A Tier 1 Family Office are looking for a dynamic and ambitious Executive Assistant to join their growing team, within a company that was founded by partners with a Hedge Fund and Corporate Finance background.Based in a boutique West London office, the Executive Assistant will be a confident, proactive and collaborative individual who demonstrates impeccable...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Oriel Partners Limited Full time

    A unique and exceptional opportunity is available for a skilled Senior Executive Assistant fluent in Russian to support a dynamic Entrepreneur.Key Responsibilities as an Executive Assistant: Acting as a gatekeeper for the Entrepreneur, both professionally and personally Managing a busy and ever-changing schedule spanning multiple time zones Coordinating...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Ferreira Young Recruitment Full time

    Executive Assistant - Leading Executive Search firm - CitySupporting a Partner in the Financial Management PracticeFantastic work/life balance, hybrid working model within a company that really values you and doesn't believe in working long hours Super fast paced environment.2 days in office and 3 days at homeThe Executive Assistant needs first class written...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Angela Mortimer Full time

    Executive Assistant/Operations to Chief Executive Officer at Investment Firm in City of London - Role Requiring Russian Language Skills Full-Time Position - Monday to Friday, 9:00 AM to 5:30 PM Salary Range: £80,000 to £150,000+ Directly assisting the CEO and the team Coordinating international travel Managing projects Acting as the main point of contact...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Victoria Lindfield Associates Full time

    Executive Assistant to Founder - Boutique Property firm- Marylebone. £40k- 50k plus bonus. 1 day WFH We are working with a super personable Founder of a boutique property firm who is seeking a motivated, confident and proactive Executive Assistant to run their small but busy and fast paced office.This is a hugely hands on but super varied role with business...