HR Administrator

1 week ago


Belfast, United Kingdom Musgrave Full time
Our people are the heart of our business.

As our greatest asset, they make Musgrave a great place to work and in return we aim to be the very best place to work, grow and thrive.

We have an opportunity for a
HR Administrator to join our join our HR Operations Team in Belfast.

As HR Administrator you will be responsible for:

  • Maintaining the HR systems and databases, ensuring compliance with GDPR and providing accurate reporting
  • Creating and maintaining colleague files and leaver data, ensuring they are stored in line with the retention policy
  • Issuing approved contracts of employment with accompanying starter packs, training links etc and tracking receipt
  • Accurately updating HR systems for standard employee life cycle administration, meeting all payroll deadlines
  • Preparing weekly/monthly payroll data to be submitted by the required deadline
  • Completing selfchecking/peer checking and ensuring standards are met in accordance with QA Framework
  • Ensuring all incoming calls are managed in line with quality standards and SLAs
  • Resolving Tier 1 HR/Colleague/Retailer requests at first point of contact through case management system Remedy
  • Escalating Tier 2 queries, complaints or system related issues in a timely manner
  • Processing all statutory entitlement forms and reference requests within agreed SLA
  • Compiling standard reports such as Contract End Dates, Probation, Annual Leave, Headcount, KPI data and maintaining Organisational Charts and generating other reports from various HR Systems when required
  • Maintaining T&A system tasks including year end and clocking reports
  • Supporting colleagues with relevant access to selfservice systems and troubleshooting/navigation as required
  • Maintaining repository of approved HR/ER/IR letter templates with correct branding and version control
  • Publishing policies and training catalogue on the intranet system and issuing relevant communications as required
  • Onboarding and offboarding colleagues from HR Systems and Reward Programmes'‹ such as pensions, healthcare
  • Administering ongoing colleague reward programme preferences '‹e.g. savings schemes, cycle to work
  • Delivering communications on behalf of relevant HR Centres of Expertise
  • Providing regular communication and feedback to manager to enable continuous improvement
  • Ensuring mandatory training records are kept up to date
  • Maintaining an awareness of yearly tasks such as national minimum wage/pay increase anniversaries
  • Supporting other administration duties and/or project work as required
- Â Function in a fast-paced environment, delivering high quality service and results

  • 2+ years recent administration experience within a HR / Payroll
  • Experience working with HR Information systems
  • Working knowledge of Microsoft Office Applications
  • Ability to uphold confidentiality at all times, frequently dealing with highly sensitive information
  • Strong attention to detail
  • Excellent interpersonal and communication skills and an ability to build and sustain effective working relationships at all levels
  • Good problemsolving skills
  • Customer centric
  • Ability to work on own initiative
  • Excellent organisation skills with an ability to manage a busy workload in a fastpaced environment and prioritise
  • Third level qualification or equivalent
  • Desirable _
  • Experience in FMCG industry
This role is flexible on location in Ireland.

Musgrave operate a
Work Smart hybrid working model where you can alternate your time between connecting and collaborating in the office and working remotely.

This role will work primarily from home.

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Musgrave is an equal opportunities employer.
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