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Pa to The Bursar

3 months ago

Oxford, Oxfordshire, United Kingdom University of Oxford TSS Full time
Web advert

Vacancy ID: 13377


We are currently recruiting for a temporary PA for a central based Oxford University College, starting asap on a full-time basis during 12 weeks.


Duties:

  • Provide administrative and secretarial support for the Bursar.
  • Keep business diary up to date, arrange meetings and appointments, deal with all associated correspondence and administration.
  • Book rooms in College for meetings and arrange for refreshments as required.
  • Keep Bursar informed of all appointments made on his behalf.
  • Arrange visits/travel itineraries.
  • Deal with visitors.
  • Arrange accommodation, luncheons or dinners in College for Bursar's visitors.
  • Deal with any problems arising in the Bursar's absence.
  • Keep an up to date filing system.
  • Deal with telephone enquiries regarding College properties and research information in relation to enquiries.
  • Keep record of the use of the College Seal and prepare a list of all sealings for approval at the College Meeting.
  • Index legal documents and file in safe.
  • Assist the Bursar in information searches and the preparation of documents.


The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff.

Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.


  • Person specification

Essential skills and abilities

  • Excellent organising skills. The ability to organise and prioritise a complex diary and multiple commitments, and to deal with a range of different events and unforeseen circumstances, calmly and efficiently.
  • Excellent interpersonal skills, including the ability to get along with a wide range of people, to liaise and deal effectively with students, staff, Fellows, officers and guests, to put them at their ease, and to provide a warm and hospitable welcome to guests.
  • Effective time management skills, including the ability to multitask and prioritise workloads and to work well under time pressure, to the highest professional standards and with great attention to detail.
  • Experience of working as a PA to a person in a senior position, including complex diary management, and liaison with a range of people, internally and externally
  • Excellent written and oral communication skills, including the ability to be warm, welcoming, goodhumoured and assertive.
  • Initiative, energy and enthusiasm, and the ability to work both independently and as a part of a team, and to see complex tasks through to a conclusion without supervision.
  • Tact, discretion and the ability to handle confidential material in confidence.
  • Interest in acquiring knowledge of the history and administration of the College.